How do I create accessible texts and fonts in Microsoft Excel?
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\uD83D\uDCD8 Instructions
Guide to Accessible Fonts in MS Excel
As cool as some fonts look, its best to just use the ones that are easiest to read.
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Font sizes should never be smaller than size 12. |
Guide to Accessible Capitalization
Screen readers do not recognize capitalized letters, so there is no point to relying on capital letters to emphasize text.
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Use capitalizations to show the IMPORTANT text. Be sure to use capitalizations sparingly. |
Guide to Accessible Bold, Italic, and Underlined Text
Screen readers do not recognize bold, italic, or underlined text. They will just read it as if it were normal text. In order to emphasize meaning in the text, you need to create a second way for people to see the text. A good rule of thumb is to use bold text, italics, and underlined text sparingly.
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This an example that is difficult to read, has way too many things bolded and italicized. The underlining also distracts readers and can make it harder to understand. |
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This example uses bold, italics, and underlining text sparingly. Only change the important words. This will make the content easier to read. |
Guide to using Strikethrough
When a screen reader reads text with strikethrough like normal text. So when you use strikethrough, be sure to give a second indicator. This will give the screen reader another queue to give the reader.
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This table shows both queues. The screen reader will tell the reader the completed tasks as labeled |
Guide to Highlighting
When highlighting, it is important to be sure it is not the only way to convey meaning. Screen readers will not recognize the highlighted text as highlighted text. So it will only read it as normal text. This will be confusing to someone with visual problems.
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This example gives a second queue for the screen reader to read. This will help a reader understand the meaning and context behind a highlighted text. |
Guide to Text Visibility, and Overflowing Text
All text must be visible in a spreadsheet. Sometimes when we type in a spreadsheet, the words may become invisible when we go to the next cell. To fix that, click the Wrap Text button to reformat the text to fit in the cell.
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Now the cell fits inside Cell A1. |
How do you use Symbols and Special Characters for Accessibility?
You can use many different symbols and special characters. However, they must always be communicated in regular text as well. This must be done so the screen readers will read the symbol properly to the reader. Here is a list of 15 symbols and special characters that are good to use, as well as the text you should use for the screen reader to read off.
The AT Symbol
The Ampersand
The Slash
The Copyright Symbol
The Trademark Symbol
US Dollar
Euro
British Pound
Japanese Yen
Paragraph Symbol
Bullet
Degrees
One Half
One Fourth
Three Fourths
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