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Section 6.1: Making Charts
Graphs and Charts are very helpful for displaying complex data for readers. If you make one, you need to make sure that they are fully labeled. A student using a screen reader will be able to get the information from a chart or graph, however, screen readers cannot provide a detailed description of a chart. That is something you will have to make yourself.
To make a chart or graph,
After you have a created your data for a chart, highlight your data and select the Insert Tab.
In the Chart section, click the Pie Chart Icon. Select the chart you would like to use.
You now have a pie chart of your data, but it is inaccessible to some readers. In our example, we have a chart for the “Most Popular Sports in the USA.” Lots of important information is missing in this chart. A color blind user may not be able to tell which section is dedicated to which sport. Other users may not be able to tell the colors apart or know what the chart is trying to show them.
4. To make the pie chart accessible to all readers, click on the chart and click the plus sign in the top right corner. This will allow you to modify your chart and add information. In the chart below, Data Labels were added to show readers the sports in each section and their percentage of popularity. Another good thing to do is check the sections color contrast ratio to the text.
Rules for Accessible Charts
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To add Alternative Text, click your image.
Go to the Picture Format Tab, then click the Accessibility Button.
In the Alt Text panel, explain your image in 150 characters or less. If this image is supposed to be decorative, just click the check box.
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| Tip |
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Our example shows the Alt Text created inside the Alt Text panel on the right side of the screen. |
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| Warning |
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The Fredonia label is meant to be decorative, so there is no need for the information in cell B2 to be there. |
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| Info |
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Remember that when you add embedded files, you should always include an explanation of the file and contents. |
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Cell A1 has an explanation of our new embedded file in Cell B1. |
Section 6.4: Word Art, Smart Art, Text Boxes, and other Floating Objects
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