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Go to the Insert Tab, find the Table Button and create your table. For our example, we will have 7 rows and 4 columns.
After typing in the information for the table, be sure to give the table a designated heading.
Microsoft Word provides you with header cells in the table automatically. If you want them or not, you can change them by going to the Table Style Options box in the Table Tab.
If you would like to add a design or color to your table, just click on your table. A Table Design Tab will appear above.
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Click the Table Design Tab, and go to the Table Styles dropdown menu and choose your style.
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Section 6.2: Tables with Titles
Every table needs to have a title. When a screen reader reads the tables title, it will help the reader understand the tables purpose.
To add a title to your table,
Right click on your table and click Table Properties.
In the Table Properties box, go to the Alt Text tab and type in your title. Be sure it matches the title of your table that is visible to readers.
You can also add a short description of your table in the description box.
Section 6.3: Tables with Data
When creating a table in any software, the main purpose is to show off data as easily and as simply as possible. To achieve this, you need to place each piece of data into a data cell or header cell.
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All of the tables data is inside its own data cell or header cell. We also have our data inside a real table and the tab key was not used. |
Section 6.
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4: Organized Tables
When you create tables in Word, you must not use the Draw Table Tool. Drawing a table creates a graphic instead of a real table. When you have your table made and filled with information, you should make sure that your font is easy to read, each data cell or header cell has its content fit inside, and that the color contrast ratio is high.
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This table is very organized. No data is overlapping other data, and it is easily readable with a good font. |
Section 6.4: Creating Tables in MS Word
When creating a table, you need to make sure that you do not use the draw the table. You need to create the table by using a template.
Go to the Insert Tab.
Click the Tables Button, in the dropdown menu, click Insert Table.
In the Insert Table box, you can change the number of columns or rows to whatever fits your project. When you have done so, click OK.
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If you would like to add a design or color to your table, just click on your table. A Table Design Tab will appear above.
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Section 6.5
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Every table needs to have a title. When a screen reader reads the tables title, it will help the reader understand the tables purpose.
To add a title to your table,
Right click on your table and click Table Properties.
In the Table Properties box, go to the Alt Text tab and type in your title. Be sure it matches the title of your table that is visible to readers.
You can also add a short description of your table in the description box.
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: Charts
Charts are another way to display your data for viewers. There are many types of charts, including pie charts, bar graphs, line charts, and more.
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The small table below the bar graph shows readers and screen readers the exact same information as the bar graph, the only difference is the formatting. It is much easier to read and easily accessible to everyone. |
Section 6.
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6: Complex Tables
Complex Tables should be avoided because they are very difficult for screen readers to read. Consider the following rules when creating an accessible table.
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This table has the same information as the complex table above. The only difference is that it has been split into three tables. These tables are much more organized. They have color to help differentiate the tables. Finally, all three tables have adequate space for giving answers. |
Section 6.
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7: Can I make a Layout Table Accessible?
In short, no. Layout tables should be avoided. It is an outdated practice made obsolete by the powerful visual styling options in CSS (Cascading Style Sheets). Use the Word Styles as much as you can. Some of the layout features available in Word’s styles include:
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Create a table as you would normally (Insert > Table).
Select the whole table.
Go to the Table Design Tab of the ribbon.
Choose the No Border Option.
Go to the Table Style Options panel and uncheck Header Row and First Column.
Section 6.
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8: How to make Accessible Embedded Files
Word allows you to embed files within your document. You can do this in two ways. One is as a link, the other is a embedded file. Keep in mind that if you do embed a file or link another file, you need to send both files to the reader. Otherwise the connection between the two files would be cut and the information for the user would be lost. To embed a file,
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