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Go to the Insert Tab.
Click the Chart Button.
The Insert Chart box will appear. There, you can choose a chart or graph style. You can create pie charts, bar graphs, and more. When a chart or graph is made, you will see a small Excel sheet pop up. This can be used to edit your chart.
Section 5.3: Labels on Charts and Graphs
Data labels are very important for accessibility purposes. If data labels are not present, then readers will have fewer queues to help them read the information. Charts, tables, and graphs can become completely inaccessible without their labels, so always add them.
To add data labels, click on your chart, and click the Chart Elements Plus sign in the top right corner. Choose which data labels you want to use and customize them so they are visible but does not distract from the chart itself.
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| Warning |
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This table does not have any data labels on it. A person who is color blind may have trouble knowing the differences between the sections and categories. |
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| Tip |
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This table has the data labels. Now a person who has visual disabilities can still know what each category stands for without needing color. |
Section 5.4: Long Descriptions for Complex Images, Pie Charts, and Bar Graphs
When using complex images like pie charts or bar graphs, it is better to use a long description rather than Alt Text. Alt Text is meant to be brief, while long descriptions give you a bit more freedom to explain the image. There are many ways to create a long description including:
Describing the complex image in text below the image.
Adding a link below the complex image.
Providing the data from the image in text form.
Make sure the long description is visible to all users. Even if they are links, or buttons.
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| Warning |
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This pie chart is missing a long description. This will be an issue to readers who cannot see at all or can see very little. |
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| Tip |
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This pie chart is now accessible due to it having a link. The link will take the reader to a long description or index when clicked. |
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| Tip |
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This pie chart contains a long description that tells the screen reader and reader exactly what is on the pie chart. This will make it much easier for the reader to understand the chart, and the statistics, and learn at a faster pace. |
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This pie chart is also accessible because it provides Alt Text directing the readers attention from the pie chart to the table. A reader may have a difficult time reading a pie chart, to remedy this, create a table underneath the chart with the same information. This will give them the ability to get the information they need. |
Additional Types of Long Descriptions
When you use complex images, you must describe it using Alt Text and have a longer description.
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| Warning |
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This image of the Hagia Sophia in Turkey has an Alt Text. However, there is no long description. |
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This image of the Hagia Sofia has an alt text. There is also a link to the long description that will go into more detail about what is in the picture. |
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