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When making accessible images in Microsoft Excel, there are two types of images: Meaningful and Decorative. Meaningful images are images that have importance to a spreadsheet. Decorative images are meaningless images and only added to the spreadsheet for the purpose of making it look nice. In both cases, the images need Alternative TextMeaningful images require an alt text, while decorative images do not.

  1. To add Alternative Text, click move your image next to Cell A1.

    An image of a collection of camera equipment. The image is selected.

  2. Go to the Picture Format Tab, then click the Accessibility Button.

    Picture format button in Excel.Image RemovedAlternative Text button in Microsoft Excel.Image Removed

  3. In the Alt Text panel, explain your image in 150 characters or less. If this image is supposed to be decorative, just click the check box.

    Alt Text section in Microsoft Excel that says, Equipment for a photographer needed to have high quality pictures.Image RemovedA photography packing checklist with an image of the items to pack. The alt text section of Microsoft Excel is open with Alt Text.Image Removed

    In Cell A1, type in the title or name for your spreadsheet.

  4. Type in content that is in the picture in the cells below Cell A1.

    A photography packing checklist with an image of the items to pack. The alt text is the list of items to the left of the image.Image Added
Tip

Our example shows the Alt Text created inside the Alt Text panel on the right side of the screenfrom Cell A1 to A23. The list of things to pack describes what is in the photo.

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Warning

The Fredonia label is meant to be decorative, so there is no need for the information in cell B2 to be there.

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