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Instructions
Section 6.1:
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Forms should be simple and clear and include a title, overview, and instructions. Please follow these rules when creating forms,
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Form Title and Placement
All forms should have a clear and meaningful title in Cell A1.
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This form has a title. Now the student will have an easier time figuring out what the form is about. |
Rule 2: Only have one form on each worksheetAnother thing to keep in mind is that all forms should be placed on separate spreadsheets.
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This worksheet has two forms. The key to accessibility is to make this content easy to navigate and understand. The two forms make it very difficult to get around. Screen readers will also not recognize two forms next to each other, so it is best to leave them on separate pages. |
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This worksheet has only one form per page. |
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Section 6.2: Form Design
When designing a form, you need to keep the following rules in mind. The first rule is that you need to use simple designs for forms that are not overly complicated.
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This form is made in a very complex format. This format and many others like it would confuse readers. Screen readers would also have a hard time conveying the information because three columns split into six. People with low vision would struggle to understand the categories and the different data in each one. |
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This form is made in a much simpler format and contains the same information. |
Rule 4: Only shade the cells to define a section. Do not use color needlessly.
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This form is inaccessible. The black line divides the fill in section from the categories. A reader with low vision or uses a screen reader, may fill in information where the black line is. Only use color for defining a section. |
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The colors are used only where their section is. This provides a more organized look to the form. |
Rule 5: Always include instructions on navigating and completing the form in Cell A12: You should include instructions on how to navigate and complete the form.
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Rule 63: Every form input field needs to must have a label or instructions visible on the screen. A good way to do this is by making sure that every input cell is next to their label. In our example below, the Manager cell is located next to its input cell.
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Rule 7: Do not leave any cells blank. Make it so that every single cell has to be filled out.Rule 84: Input cells must be next to the cell containing the question or description.
Rule 5: Input cells should be shaded to make them more visually discernable, discernible using a color other than yellow. It is helpful to subtly shade the background of the input cells, to help them stand out from the rest. Be sure to keep in mind sufficient color contrast between shading color and text color. It is strongly recommended to avoid using any shade of yellow to shade input cells. This is because the box containing an input message for a cell is yellow, which would create color contrast issues.
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Rule 6: Do not leave any cells blank. Make it so that every single cell has to be filled out.
Section 6.2: Data Validation
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