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Another option is to type out the options then have the readers type in their answers.  |
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Another good thing to add in forms is a “Clear Form” Button. These buttons will clear the form instantly with one click. |
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One exception to the rule on using buttons is that you are allowed to make simple ones that run a macro. A good example is a Clear Form button. The Clear Form button will clear your form and is accessible for users using screen readers or only keyboards. To create your Clear Form button,
Go to the Developer Tab.
Click Insert, and in the Form Controls section, click the Form Control button.
Click and drag in cell B1 to create a button at a size you want.
The Assign Macro box will appear, click Cancel.
Now double click your button and type “Clear Form.”
Now that your button is made, we need to assign a macro and use some VBA code to make the button perform an action. To do this,
Go to the Developer Tab and click Visual Basic.
In the Visual Basic box, click Insert and choose Module.
In the text box, type in the code for your button.
In the code, it says “Are you sure you want to clear the form?” This is in the code because a person can read “Clear Form” and know what it is. But a screen reader will not be able to read the Clear Form button. Just that a button is present. This question will be read by the screen reader and will alert the reader.
Be sure you made changes to the code if you need it. For example, changing the range to reach your whole form.
When you click the button, the question will pop up. If you answer “Yes”, the form will be cleared. If you answer “No,” nothing will happen.
Right click your button and click Assign Macro in the expansion menu.
In the pop-up box, click the Clear Form Macro and click OK.
Go back to the Developers Tab and click on the Macros button.
In the pop-up box, click the Options button and change the short cut to Control + Shift + C.
Clicking those buttons in that order will allow students who only use keyboards to use the macros and clear the sheet.
To fulfill accessibility requirements, add instructions to cell A1 on how to use the Clear Form button.
Section 6.6: Locking and Protecting
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Highlight the input cells, right click, and select Format Cells.
In the dialog box, click the Protection Tab and un-check the Locked Option. Click OK.
Go to the Review Tab of the ribbon. Select Protect Sheet.
In the Protection Sheet Dialog Box, make sure “Select Locked Cells” and “Select Unlocked Cells” are checked. Everything else can be unchecked. Click OK.
Optional: You can create a password.
Now with your spreadsheet saved, a user will only be able to make changes to the input fields. If they tried to make changes, an alert message will appear.
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