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The goals of the SUNY Management Print Initiative is to establish campus goals to reduce the amount of printing and number of printers, but also establish system-wide print defaults and standards; limit printing to items essential for academic instruction or required to perform and complete business needs; achieve sustainability goals to reduce the college’s paper, energy use and carbon footprint; deploy software to monitor usage by individual, application, department, and device; and have campuses centralize their print budgets. The goals are to reduce costs, increase operational efficiencies, and implement secure and sustainable printing practices. Please find Check out the full SUNY presentation herePresentation. 

Departments will no longer be responsible for purchasing printers or multifunctional devices as this will fall under the responsibility of the Information Technology Services department. Departments simply need to contact the ITS Service Delivery by emailing (help@fredonia.edu) or calling 716-673-4357 (HELP) for assistance.

Departments no longer need to order toner for regular administrative office printing. The new printers automatically “phone-home” to order toner and maintenance items when needed, and they will be delivered to the ITS Service Center, who will handle replacement.  ITS through Central Receiving will coordinate supply of standard office paper in 8.5 x 11” and 11 x 17” sizes and will manage paper ordering for each print device on campus.  Each area will have a designated office for paper management.  When paper supplies are needed, please email Itssupplies@fredonia.edu ITS Supplies and paper will be ordered.  ONLY the designated offices will be able to submit requests.  The IT Service Center will keep paper on hand for evening or emergency needs. Please note that ITS does not supply pre-printed letterhead or high-quality bonded stock that might be needed for certain jobs. If you need to print on letterhead, you should add your department’s letterhead to the tray before releasing the print job. 

In the event of significant paper jams or other errors occurring with a printer, please contact the IT Service Center for assistance by emailing (help@fredonia.edu) or calling 716-673-4357 (HELP) for assistance. Then go to the next closest printer unit and print out your jobs.

1. Exceptions to this procedure will be rare and only in situations that involve critical business needs or legal requirements (e.g., Federal or State regulations, Americans with Disabilities Act).

2. Exceptions will be granted on a case-by-case basis and will require for a critical business need:

   1. a business case justification;

   2. authorization from the requesting President or designee (Vice President); and

   3. approval from the Managed Print Services Task Force.

3. for a legal requirement:

   1.  written confirmation from campus counsel; or

   2.  written confirmation from campus ADA coordinator.

   3. When legal regulations or protocols require exceptions to this procedure, employees are authorized to override the default printing and document settings (e.g., single-sided printing and copying). Confidentiality, because of the availability of private/secure print features, or convenience are not valid reasons for the need of a local desktop printer. 

All requests for exceptions need to be submitted by creating a Tracker Ticket or emailing (help@fredonia.edu).