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  1. Click on the File Tab and click Save as Adobe PDF.

    File Tab in MS WordImage RemovedSave as Adobe PDF Button in MS WordImage Removed

  2. In the Save As box, go to the Options Box at the bottom.

    Options ButtonImage Removed

  3. In the Acrobat PDFMaker, check Enable Accessibility and Reflow with tagged Adobe PDF and Convert Word Headings to Bookmarks.

    Acrobat PDFMaker Panel with Enable Accessibility CheckedImage Removed

Section 2.2: Creating Tags Automatically

Now you have to tag your document to allow screen readers to read it properly. There are two ways to tag your document, you can tag it automatically or do it yourself. To Tag Automatically,

  1. Go to the Tools Tab.

    Tools Tab in Adobe Acrobat.Image Removed

  2. Find the “Accessibility” Tool, and click Add.

    Accessibility Tool in Adobe Acrobat. Below the icon is a button that says add.Image Removed

  3. With the Accessibility Tool open, click Autotag Document

    Autotag Document Button in Adobe Acrobat.Image Removed

  4. The Accessibility Tags will appear on the left side of your screen. Remember, the software can make mistakes. So be sure to check every tag to be sure it is labeled correctly. Also be sure it is in the correct spot, and does not disrupt the reading order. You can see in our example that we do have tags created and many of them are correct. However, they are not in the correct order. To fix this issue, you can click on each tag and place them inside their “parent” tags. For example, place everything that belongs in your heading 2 tags inside the heading 2 tag. Then, place all of the heading 2 tags into the heading 1 tag. Examples on how to do this will be demonstrated in other sections of this course.

    Example of Accessibility TagsImage Removed

Section 2.3: Tagging in Adobe Acrobat

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  1. To create a tag, click the Tag Icon  

    No Tags available highlighted in the Tags section.Image Removed

    Icon                                                                                                              

  2. Right Click No Tags Available and click Create Tag Root. Now your first tag will appear.

    Example of the Accessibility Tags visible.Image Removed

  3. Click on the Options Menu and click New Tag.

    The Options Menu in Acrobat.Image RemovedThe New Tag Box with Heading Level 2 set as the Tag Type.Image Removed

  4. In our example we will tag Part 1: Introduction as a heading level 2. Click the Menu Button and Click New Tag, under type, select Heading Level 2. You may also include a title or name of what the tag is called. (This may help you keep track of what the tags are for)

    Part 1 Introduction text highlighted.Image Removed

  5. A new tag has been created, but nothing is inside yet. With your text still highlighted, right click the <H2> tag and click on “Create Tag from Selection”.

    Part 1 Introduction inside a Heading 2.Image Removed

Section 2.4: Beware Untagged PDF Conversions

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Acrobat Pro DC has a built-in OCR Text Recognition tool.

  1. Go to the Tools Tab.

    Tool button in Adobe Acrobat.Image Removed

  2. Click Add Scan & OCR.

    Scan and OCR tool with a green icon of a scanner.Image Removed

  3. Click Recognize Text, then In this file., then click the Recognize Button.

    Recognize Text dropdown menu in Adobe Acrobat.Image RemovedBlue Recognize Text button.Image Removed

After you do this, do the standard tagging process and adjust the Reading Order and Tab Order as needed.

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