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\uD83D\uDCD8 Instructions
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7.7: Tagging
When your PDF Tab Order is finished, it is time to tag your PDF. Tagging your form is a very long and repetitive process, but it does get easier and faster with time and practice. To tag your form field,
First, we need to create a Tags Root. Right now, we do not have one in our PDF sample. To create one, go to the Tags pane and right on the right side of the screen. Right click on the No Tags Available text. Click Create Tags Root.
Next, go to the Options Menu and click Find.
In the Find Element box, go to the Find dropdown menu and choose Unmarked Annotations. Then check Search Document and click the Find button.
The first form field in your document should be highlighted. When you see this, click the Tag Element button.
The New Tag box will appear. In the Type dropdown menu, choose Form and click OK.
In the Tags Pane, you will see a Form Tag has been created and within it is an OBJR Tag with your form field inside it.
Go back to the Find Element box and repeat these steps until every single form field has been tagged.
Once everything has been tagged, we are going to tag our text for each form field. Start by creating a paragraph tag and placing each text inside. In this case, remember to only highlight the words and the colon. We will take care of the lines later.
Drag and drop all of the Form tags and OBJR tags into their respective Paragraph tags.
Some Helpful Notes from Deque University:
Acrobat can be glitchy, even when you're doing exactly what you're supposed to. Some examples that you might encounter:
When you try to find the fields using the unmarked annotations method above, Acrobat says that the search has finished with none found.
If you use the Reading Order tool instead of the tag tree to manually create a form field, you might find that the tags are not great. For example, the long line that served as the form field in the starting Word document is included as some part of the tag, and perhaps even split into two tags.
The Reading Order tool does not create a tag when you attempt to highlight a form field and click the Form Field button.
Try restarting Acrobat to see if this resolves the issue. You can also try restarting your computer. Another way is to open a copy of your untagged file, so have that version saved before you begin tagging. This method is best if you've just gotten started, so you don't waste tagging work if you're in the middle. Finally, you can try uninstalling and reinstalling Acrobat.
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Also note that you can't create an OBJR tag directly in the tag tree using New Tag > type of tag. You need to use the method illustrated above, the Reading Order tool, or automatic tagging.
Section 7.8: Tagging Other Objects
Chapter 4 in this series has examples of how to tag most objects found in PDF documents. This section will explain what each item should be tagged as in the current situation. Feel free to apply these methods into your project if it will help your project become more accessible. But keep in mind that every project is different, so what may work in one project may not be best for another.
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Go to the Options Menu and click Find.
In the Find Element dropdown menu click on Unmarked Content, check Search Document and click Find.
A bunch of pink boxes will appear around your document. Click Tag Element. Keep clicking Tag Element until you have everything tagged.
Place all of the tagged content into its own Paragraph Tag. Be careful, you may get some important content in the tag, so be sure to move that content to its own tag for the screen reader to read.
Highlight all of the items in your Paragraph Tag and then right click. In the menu, click Change to Artifact. Now the screen reader will skip those objects when reading to the reader. Then delete your Paragraph tag.
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7.9: Accessibility Checker
You have now reached the last step of our process before testing with a screen reader. We need to use Adobe’s Accessibility Checker. The accessibility checker will scan our entire document, from the tags, to the font used, to the color contrast, and many other accessibility attributes. After it is done checking, the accessibility checker will give us a notification on what issues need to be fixed and what fulfills accessibility requirements. Keep in mind though, that while accessibility checkers are very good, they should not be completely depended on. Think of them as a first step for testing accessibility. If you want to see if your document is completely accessible, it is recommended to test it with a screen reader. To use Acrobat’s Accessibility Checker,
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Click on the upload button and select your PDF.
PAC 2021 will analyze your document and see if it passes WCAG 2.1 standards as well as PDF/UA Standards. For these examples we only need to worry about WCAG 2.1 standards and any new WCAG standards as they are released.
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7.10: Testing with a Screen Reader
Use NVDA or another screen reader to test your PDF. Everything in your PDF should be read by the screen reader in order. If anything is skipped, be sure to fix the reading order or tab order or any additional issues you may run into. Once you are done, the PDF should be fully accessible, and you can share it with your student, or other faculty that need it.
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