What text and fonts are accessible in Microsoft PowerPoint?
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\uD83D\uDCD8 Instructions
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Instructions
Section 1.1: Fonts
Microsoft PowerPoint gives you hundreds of different fonts to choose from. Many of them are accessible to use, but others should be avoided. You should always choose fonts that are easy to read and are not very fancy. To change fonts,
Go to the Home tab.
In the Font section, click the Font dropdown box.
Finally, choose the font you would like
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While these fonts look more interesting, they are very hard to read for some users. |
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These fonts are very easy to read. There are many fonts like them available in Microsoft WordPowerPoint, but when choosing a new font, try to find one that is similar to these and is easy to read. |
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Section 1.2: Font Size
To keep things simple and easy to read, make sure the font is over 10 18 points in size.
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To change your font size, go to the Home Tab.
In the font section, select the font size button and select the size font you want.
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Section 1.3: Capitalization
Screen readers do not recognize capitalized letters, so there is no point to relying on capital letters to emphasize text.
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This example shows a new way to show the important content. Screen readers will read the (covered) label and tell the reader that it will be on the test. |
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DO NOT TYPE A SENTENCE LIKE THIS. |
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Use capitalizations to show the IMPORTANT text. Be sure to use capitalizations sparingly. |
Guide to accessible bold, italic, and underlined text
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Section 1.4: Bold, Italic, Strikethrough, and Underlined Text
Screen readers by default do not recognize text that is bold, italic, strikethrough, or underlined. The text will be read as normal text. There are settings available in NVDA to make the text be read as bold, italic or underlined, but very few people change these settings. A good rule is to use bold text, italics, and or underlined text sparingly.
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This example shows the text bolded and has an addition queue. The “(callback)” queue will be read by screen readers, and it will be easier for a reader to understand the content. |
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This is an example that is difficult to read, has way too many things bolded and italicized. The underlining also distracts readers and can make it harder to understand. |
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This example uses bold, italics, and underlining text sparingly. Only change the important words. This will make the content easier to read. |
Guide to using Strikethrough
When a screen reader reads text with strikethrough like normal text. So when you use strikethrough, be sure to modify the settings in the screen readers.
In NVDA, go to the Preference Tab, the click Document Formatting.
Select the Font Attributes check box in the pop up box.
In JAWS, you can examine the font attributes at the cursor, including whether or not there is strikethrough, by pressing INSERT + F.
Step-by-step guide to highlighting
Section 1.5: Highlighting
When highlighting, it is important to be sure it is not the only way to convey meaning. Screen readers will not recognize the highlighted text as highlighted text. So it will only read it as normal text. This will be confusing to someone with visual problemsdisabilities.
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This example only highlights the text and does not provide an additional queue for a screen reader to tell the reader that the highlighted text means something. |
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This example gives a second queue for the screen reader to read. This will help a reader understand the meaning and context behind a highlighted text. |
Section 1.
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Can I use Dropcap in a word document?
No, dropcap cannot be used. While it may look cool, it is inaccessible for readers with visual issues. If dropcap is used, the letter itself would be read separately from the whole word. This would only confuse readers and screen readers.
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6: NVDA Settings for Text
When a screen reader reads text with strikethrough, the text will be read like normal text. So when you use strikethrough, be sure to modify the settings in the screen readers. This will allow the screen reader to tell the reader of any bold, italic, strikethrough, or underlined text.
In NVDA, go to the Preference Tab, the click Document Formatting.
Select the Font Attributes check box in the pop up box.
In JAWS, you can examine the font attributes at the cursor, including whether or not there is strikethrough, by pressing INSERT + F.
Section 1.7: Symbols and Special Characters
You can use many different symbols and special characters. However, they must always be communicated in regular text as well. This must be done so the screen readers will read the symbol properly to the reader. Here is a list of 17 symbols and special characters that are good to use, as well as the text you should use for the screen reader to read off.
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The AT Symbol
The Ampersand
Slash
Copyright
Registered
Trademark
Paragraph
US Dollar
Euro
British Pound
Japanese Yen
Percent
Bullet
Degrees
One Half
One Fourth
Three Fourths
Section 1.8: Creating Symbols
To create symbols,
Go to the Insert Tab.
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Go to the Symbols section and click Symbol.
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A dropdown menu will appear, click more symbols to get a wider variety of symbols to choose from.
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Example of using symbols…
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Examples of Using Symbols
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This example only shows the symbols and fails to explain to the readers what the symbols mean. Screen readers will not read the symbol without an additional queue. |
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This example shows two ways to type in information and give the same outcomes for readers. You can just type it in text. Another way is to type the symbols, then type in the text in parenthesis. Both ways give readers and screen readers an easier understanding of the information provided. |
Is Word Art in Microsoft Word accessible?
Word Art is not accessible because it removes text from the flow of the document. It also may not be read by screen readers. One last reason is that the effects on the letters may be hard to read. Simply, it is best to avoid using Word Art for accessibility purposes.
Are Text Effects in Microsoft Word accessible?
Like Word Art, Text Effects should be avoided. It is unnecessary to add glow effects or reflection to text for accessibility. To do so would be counter-intuitive. The whole purpose of accessibility is to make content as easy as possible to read for all readers and screen readers.
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