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Right-click the image and select Alt Text.
Type the alt text in the menu that pops up to the right. Use 150 characters or less.
If the image is decorative, write the word Decorative as the alt text.
Examples of Alt Text
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This example of Alt Text fails to describe all of the details in the image. |
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This example of Alt Text is much better. It describes many details in the image so that the reader has a better idea of what is in the picture. |
Section 5.2: Long Descriptions for Complex Images, Pie Charts, and Bar Graphs
When using complex images, you should include a link to a long description in addition to an Alt Text. Sometimes, 150 characters is not enough to describe your image, table, chart, or graph to a reader. Alt Text is meant to be short, while long description will let you give as much info as needed. It is recommended to create your long description in Google Docs, then link the document to your presentation.
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| Warning |
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This image of the Hagia Sophia in Turkey has an Alt Text. However, there is no long description. |
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This image of the Hagia Sofia has an alt text. There is also a link to the long description that will go into more detail about what is in the picture.  |
Section 5.3: Watermarks and Backgrounds
Watermarks and background images should not be used. They will interfere with peoples ability to read the page. Watermarks and backgrounds tend to be very distracting to most readers. It is best to use a background that does not interfere much at all with the text on the slide.
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This slide has a background that is very distracting to readers. These should always be avoided when making a presentation. |
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This background does not interfere with the text and gives the PowerPoint a very professional look.  |
Section 5.4: Text Boxes, Shapes, and Other Floating Objects
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To add data labels, click on your chart, and click the Chart Elements Plus sign in the top right corner. Choose which data labels you want to use and customize them so they are visible but does not distract from the chart itself.
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This table does not have any data labels on it. A person who is color blind may have trouble knowing the differences between the sections and categories. |
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This table has the data labels. Now a person who has visual disabilities can still know what each category stands for without needing color.  |
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