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\uD83D\uDCD8 InstructionsInstructions
When creating an accessible PDF, the easiest way to start is with an optimized source file. When you use the accessibility features in the software of origin, the PDF is mostly done. Only light touch-ups would have to be done for the tags and reading order. Follow these instructions before you send your document, spreadsheet, or presentation to Adobe Acrobat.
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Headings provide readers with an outline of a document. Users can jump from heading to heading between headings and can see what is going to be in the document without having to read it all. Headings have six levels of tags. <H1> through <H6>. These tags are important because they establish part of the hierarchy. An <H1> tag should always be above the rest of the heading tags. An <H6> tag is always the lowest heading tag. Heading 1 level tags are always labeled with a name for a section or sometimes a title. The lower heading tags are for sections within a section. Hence the importance of the hierarchy.
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Keep all text fonts readable (use fonts like Verdana and Times New Roman).
Line spacing should be at least 1.5 within paragraphs.
Paragraph spacing is at least 1.5 times larger than the line spacing.
Text is never fully justified.
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Fully justified text causes unneeded spacing between words. |
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Everything is more organized and words are equally spaced.  |
Section 1.4: Alternative Text
Alt text provides a description of images, graphs and charts, and other non-text content. Screen readers by default, cannot read these objects to a reader. If a screen reader scanned an image, without an alt text, the image would be skipped over. Alt text gives the screen reader the ability to read a description of the object to the reader. This is especially helpful to users who are blind or have low vision, because screen readers can't directly access these items to convey the information.
Go to the Insert Tab, find the Illustrations Panel and select Pictures.
Insert your photo. Then, in less than 150 characters, explain what the photo is.
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Links are correctly designated (this occurs automatically in MS Word. This occurs when you type a URL and hit Enter ; the or Space. The link becomes clickable and a blue color and underline appear).
An example of a non-designated link would be a non-clickable, black, plain-text URL.
You can create a URL that is not a link, but only if it is being used as an example.
Links need to be visible from the surrounding text.
MS Word default works well (color change plus underline).
Link text is meaningful and not vague or generic.
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Make sure all tables have headings. Click inside the table, click the Table Design Tab. Check the options for Header Row and/or First Column. Be sure that tables have a simple format with . This means having only one header row and/or one header column and no merge cells. Also be sure there are no blank cells either. Replace them with cells that say “No Data”. |
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You can provide page headers and footers by structuring them directly in the authoring tool. However, once you convert to PDF, headers and footers will not be tagged and . They will be invisible to screen readers unless you then tag them.
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Click the Edit PDF Tool and select Header & Footer.
The Add Header and Footer Panel will appear. It will give you options to change your fonts, margin sizes, and the ability to add text for your headers or footers.
If you want your PDF page numbers to be visible, click Insert Page Number. If you want to add a date to your header or footer, click Insert Date.
Make changes until you are satisfied with the results.
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