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When creating text for a table, always try to make it easily readable and have good flow. Have the text go left to right and up and down. Each table has sections to keep in account, the title, headings, and data. The title of the table must always be at the top. Underneath the title is where the headings would go. They describe what the data will represent. The data itself will go inside the table in a cell next to or under the headings.
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| Warning |
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This table has a poor layout with each word in a different cell. A screen reader could read this, but it would be very difficult to navigate from word to word.  |
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| Tip |
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This table has a good layout with all of the data organized.  |
Section 3.2: Naming Worksheets
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To rename your worksheet, go down to the sheet tabs at the bottom of the screen.
Double click them, and give them a new name.
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| Warning |
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Sheet 3 does not tell readers anything about what could be in the sheet. Many readers would skip the sheet and not get any possible information.  |
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| Warning |
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These worksheet names tell readers nothing about what the tables could be about.  |
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While these have short names, Expenses, Income, and Totals explain the purpose of each sheet.  |
Section 2.3: Deleting Worksheets
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Create two tables.
Click the numbers of the rows you want to delete.
Right click, select delete rows or columns. Now you have a much more organized spreadsheet.
For tables that have blanks in them, just type in simple words or abbreviations. Examples of these include, N/A, or “No Data.”
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| Warning |
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This table leaves the main exports of Japan, Germany, and the Netherlands completely blank. If a screen reader were to read this, it would completely skip the blank cells and confuse the reader.  |
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This table shows the main exports of Japan, Germany, and the Netherlands have no data. If an item is unknown, N/A, or there is no data, just say so. The screen reader will read no data and the reader can move on to the next section with ease.  |
Section 3.5: Using Cell A1
Cell A1 is very important for your projects structure and navigation. Never leave Cell A1 blank. You can use it in multiple ways. Cell A1 can be used as a space for your projects title, or it can be used for providing insight to your project's content. This would be very beneficial for a project with several spreadsheets. Tables, Charts, or Graphs should never be in Cell A1. They should be next to it.
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| Warning |
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The pie chart is located in Cell A1 without a description or title or any information on the chart.  |
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| Tip |
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This pie chart is next to Cell A1. Cell A1 has a long description of the pie chart. The screen reader will read the long description and provide the reader the information they need.  |
Section 3.6: Index Sheets
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When creating a header and footer, they must not have any important information. All important information for the readers must be inside the spreadsheet itself. The best place for important warning on a spreadsheet is in cell A1.
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| Warning |
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This header includes very important information. Screen readers might not read this to a student which would cause a lot of confusion when the spreadsheet is changed.  |
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This header does not have anything important inside it. All of the important information is placed in Cell A1. The text will be the first thing the screen reader reads and the reader will be aware the warning.  |
Section 3.8: Hidden Rows and Columns
Hidden rows and columns should not be used. Many users struggle to unhide rows and columns. The best way to help all people unhide rows and columns is to use an alert. You can do this by adding a comment to the excel file with instructions.
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| Warning |
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This table has multiple columns hidden, but there are no instructions telling the reader how to make them visible. This will confuse readers who would want to know why they are hidden and want to know about the data.  |
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This table has multiple columns hidden. However, a comment is shown giving instructions on how to access the missing data.  |
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