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When you create a slide, you want the reading order to remain consistent. To do this, you want to choose slides that have a similar layout. You want the title to be at the top, so it will be read first. Then any text you have would go under the title and read second. Finally, any photos you have on your slide will be to the right or under the text to be read last. Some slides are built for the photo to be at the top or the title on the bottom. We do not use them because screen readers will read the title first. This mix up could make people who use screen readers have a harder time reading the slide.
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This slide has a title box below the content text box. This will confuse readers since the title should always be read first at the top.  |
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This slide has the title box and content text box in the correct places and will be read in order.  |
Section 3.3: Slide Titles
Each slide needs to have an accurate, and informative title. The slide title informs the readers on what the slide is about. It is also a good idea to put the title at the top of the slide. This will allow readers to see the title before anything else. Also keep in mind that every slide should have its own name. Try not to have the same name repeat on multiple slides throughout your presentation.
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This slide shows a list of ideas on what to see, do, and learn about when travelling to Japan. However, the slide does not have a title. This is inaccessible because the readers will not know where to begin in reading the slide or know what the slide content is about.  |
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This slide shows the Dos and Don'ts when travelling to Japan. The slide has a clear title that explains exactly what this slide is about.  |
Section 3.4: Slide Master/Layout Master
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Go to the View Tab in the Ribbon.
Go to the Master Views Section and click on Slide Master.
With the Slide Master tab open, copy your image and place it on your slide.
Exit the Slide Master and the image is now on every slide. The screen reader will also not have access to it, so this method will save the reader time.
You can create an accessible footer by deleting the footer textbox at the bottom of the slide in the Slide Master view and replacing it with your own text box. When you exit out of the Slide Master, use the Tab key to make sure your header or footer cannot be selected. This means your header and footer is accessible, we do not want screen readers to read headers and footers.
Section 3.7: Footnotes
Any footnotes made in your PowerPoint will be read by a screen reader. However, there is no way to go from a superscript to its relevant footnote. This means that your title will be read first, then the content of the slide, and finally your footnotes. If you use multiple footnotes in one slide, then a person using a screen reader may have a hard time knowing the footnotes purpose. However, they do have the ability to reread the slide when it is finished. So the information can still reach them, albeit after a little time. To create a footnote,
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Superscripts and subscripts should be avoided because screen readers will read them as regular text. The best way to write the information with superscripts or subscripts is to write down the words completely.
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This equation for photosynthesis is typed with superscripts.  |
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The equation is written out in full words and will be easier to read, especially for people with screen readers.  |
Section 3.10: Setting the Language
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