How do I create Accessible Links in Microsoft PowerPoint?
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Instructions
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7.1: Making Links
When creating links, it is very important that they are easy to identify and are not URLs. To make them visible for readers with disabilities, have the link stand out a little. A good way to make the link stand out is by underlining the link, and maybe changing the color.
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Copy a URL into Microsoft Powerpoint.
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a link in Microsoft PowerPoint, you need to make sure that the link is designated as one. To our benefit, PowerPoint does this automatically for us. If you type or copy/paste a link and hit enter, space bar, or a punctuation mark, the text will change to blue and be underlined. This means that a real hyperlink was made.
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This is a URL and will not act as a link when clicked. |
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This example is a hyperlink that will take you to the website. |
Now that the link has been made, we need to make it accessible. URLs are not accessible links because screen readers will read off the URL one letter and number at a time. To fix this, we need to make our links descriptive. To make this change,
Highlight on your URL in PowerPoint and click Hyperlink.
In the Edit Hyperlink Box, go to the Text to Display box and type in a name for the URL. Make it simple, like YouTube Homepage, or Fredonia ITS Homepage.
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Always have meaningful descriptive links in your projects.
Rules to Follow when Creating Links
Rule 1: Always include meaningful text.
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This link only has a URL, and no meaningful text to tell the reader where the link will take them. |
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This link displays meaningful text. It is easy for anyone to read it and know what will happen if they click it. |
Rule 2: Do not include words like “Click Here” or “This Link”.
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This link may look fine, but if someone was navigating just by links, there would not be any context for what the link is for. |
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This link explains exactly where the link will take a person if clicked. In addition, it makes sense even out of context. |
Rule 32: The full hyperlink should be included in the document.
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This link does not have a URL hyperlink. |
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The full URL hyperlink has been included. |
Rule 43: Be sure that the link text is not redundant.
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These links are very redundant and repeat the same “link to” over and over. Readers do not need this in links. |
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Every link has a different name. |
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We do not need the word link inside of a link. Screen readers will alert the reader that a link is present. |
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This link is not redundant and is very simple to follow. |
Is linking one slide to another accessible?
Linking from one slide to another should be avoided. However, there is an exception is if you are presenting the slide show yourself and know the way through the slides.
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