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\uD83D\uDCD8 InstructionsInstructions
In order to create fully accessible PDFs, you will need Adobe Acrobat Pro. All PDFs will need to be checked for accessibility. You can do so by using one of these tools:
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Manual testing is critical to fully check for accessibility. Automated tools have limitations. For example, they can’t tell if the alt text for an image is accurate or informative, or . Screen readers also cannot tell if the correct tags have been used for each content item.
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PDF remediation should never be considered complete until the document has been thoroughly tested using a screen reader. It’s not required to use more than one screen reader. However, but it is recommended to use at least two, since . This is because there can be differences in behavior between assistive technologies.
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NVDA (Windows) — free
JAWS (Windows) — paid
Testing for PDF accessibility on a Mac using VoiceOver (the built-in screen reader), or on mobile devices, is not the best idea. Unfortunately, both VoiceOver and built-in mobile screen readers have more limitations limits when it comes to PDF, so your PDFs. Your best bet is to use either NVDA or JAWS on Windows.
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Document Titles should always be read first by the screen reader when the document is open. It is also the first piece of information info displayed in search engine results, so it is . Document Titles are very important to include in any project. To add a document title,
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Screen readers are capable of reading many different languages. So you need to be sure that your PDF has the correct language used. If you have an English document but you have Acrobat set for French, the screen reader will be very confused and unable to read your content correctlyA document in English will not be read correctly if Acrobat is set to read French or another language.
Go to File and click Properties.
In the Document Properties Box, select the Advanced Tab.
In the Reading Options section, select a language from the Drop-Down menu.
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Section 3.8: Reading Order
Once you have your document is tagged, you need to be sure that the content is going to be presented in the right order for screen reader users, which is the Reading Orderestablish a Reading Order. This shows the order in which your content will be read by a screen reader. The Reading Order also refers to the Screen Reader Reading Order and the Content Reflow Reading Order. The Screen Reader Reading Order is the order in which content will be read by a screen reader like NVDA. The Content Reflow Reading order is the order in which the content will be presented when it is set to Reflow View. That is organized in the Order Pane and is much harder to control. This is because moving items around in the Order Pane impacts the order of tags in the Tags Pane.
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When you move items around in the Order Pane and , the tags in the Tag Pane move correspondingly, sometimes they . Sometimes, when objects are moved, their tags may be inadvertently moved inside other tagsmoved into the wrong place.
When you change the order of items in the Order Pane, the visual stacking order of items also changes. You might end up with an object that should be in front of another object but ends up behind it, causing . This will cause layout problems. You’ll need to fix the order.
The numbering you see in the Order Pane does not relate to the screen reader reading order. Instead, it shows the visual stacking order of different content layers. So don’t be misled by these numbers when you’re checking for screen reader reading order.
In some cases, it's not possible to manage the reading and display order of multiple tags. This is the case for tags that are next to each other from the Order Pane, in which case . If this happens, you’ll need to go into the Tags Pane to make fixes.
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For most simple documents, the Tags Pane is the easiest way to define the screen reader reading order. Examine the tag tree carefully and ensure that it presents the content in a logical order. On the other hand, if you’re working with a document that is more focused on visual presentation, you might have to go into the Order Pane to fix the reading orderThe Order Pane may be more helpful for making your reading order if your document has lots of visuals.
Analyze the Content
Analyze the types of content in the document and how they should be presented. For example:
A heading, even if positioned placed in the middle or at the bottom of a page, must be read before its content.
In a long quote, even if If long quotes are used, have the screen reader read the speaker name appears at the end, it’s better to read it first, so that screen reader first. That way, users know who the quote is from.
When content refers to footnotes at the bottom of the page, in some cases, you should have the footnotes them read immediately following their content.
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Tags are predictably read by screen readers from top to bottom in the tag tree (in the order in which they appear).
When manually tagging, create the tags in the order in which you expect the content to be, since they are added one after the other. This will minimize any tag rearranging. But if you need to move tags around, just drag and drop them in the Tags Pane.
Section 3.
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10: Tab Order
When a PDF document has documents have links or form fields, you must define the order in which a user will go tabs through itthem. To make this happen:
Open the Page Thumbnails Pane.
Select all of the thumbnails in the Navigation Pane (Control + Click).
Right-click one of the thumbnails and select Page Properties.
On the Tab Order tab, select Use Document Structure, click OK.
Section 3.
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11: Cleaning Up Unmarked Content
When you are finished tagging the document, be sure to check that everything is tagged. To be sure:
Open the Tags Pane.
Open the Options Menu.
Click Find.
In the Drop-down menu, select Unmarked Content.
Select the options for Search Document.
Click Find.
Acrobat will show you an untagged item with a pink border around it.
Click Next in the Dialogue Box to see each unmarked content item one at a time.
Tag the items. Repeat the process for the rest of the document.
Section 3.
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12: Deleting Empty Tags
You should also delete all empty tags. If you want to do this automatically, Acrobat can only delete them all at once. If you want to do it one by one, you’ll need to do this manually in the tag tree. But be careful if you use the auto feature. Not all empty tags should be empty; there might be content that needs to go in there. To delete empty tags,
Open the Options Menu in the Tags Pane.
Select Delete Empty Tags.
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