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- a quote with the companies name, address, point of contact, item description, NYS OGS/SUNY/Other SUNY Local Contract number (if applicable), and term dates
- copy of the software contract, multi-year agreement, Memorandum of Understanding (MoUs), or EULA (End User License Agreement) for this step of the TRP review. Please contact the vendor directly to obtain either a . PDF or WORD version of their contract, master service agreement, or End User License Agreement (EULA) to be uploaded with the Technology Request Form.
- VPAT - Voluntary Product Accessibility Template. Please use sample emails for requesting a VPAT and requesting documentation if a vendor does not have a VPAT.
- confirm the risk category for the University data that you are requesting to be used with this solution
- Higher Education Community Vendor Assessment Tool (HECVAT) - for cloud-hosted solutions only
- SOC2 Type 2 report - for cloud-hosted solutions only
Step 2: Submit a Technology Request and FREDMart Requisition - Customer completes the Technology Request Form and FREDMart Requisition. Upon submitting the TRP form, a Tracker ticket is created to initiate the review of the request. All other non-technology contracts and licenses should be sent directly to www.fredonia.edu/contractreview.
Please review Tying FREDmart and Tracker Together.
Step 3: Technology Compatibility and Support Review - The ITS Service Center (ITS SC) performs a technical, compatibility, and solutions analysis to ensure the software is compatible and can be supported within the existing Fredonia computing environment , or recommends/determines if similar software already exists. The ITS Service Center will also check with the ITS Enterprise Infracture Services department to determine if there are any support or technical concerns with the software installation. The ITSSC also identifies what ITS resources are required to provide ongoing support.
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Step 6: Electronic Accessibility Technology Review - In accordance with SUNY EIT Accessibility Policy, the Academic and Collaborative Technology (ACT) Office performs a review for EIT accessibility. This includes the review of documentation verifying EIT accessibility conformance (VPAT - Voluntary Product Accessibility Template), reviewing accessibility roadmaps, and evaluating high-impact EIT products. , documentation Documentation verifying EIT accessibility conformance is required. If you have questions regarding this documentation, please contact the Academic and Collaborative Technology (ACT) Office at ACT@fredonia.edu. After the EIT Accessibility review has been completed, the Tracker ticket will be reviewed by the CIO or designee before being forwarded on to the Contract Services department.
Step 7: Software Terms and Conditions Review: The Contract Services department will conduct a review of the terms and conditions of all contracts to ensure that standard NYS contract terms are applied (e.g. Appendix A: Standard Clauses for New York State Contracts). The Contract Services will need a copy of the software contract, multi-year agreement, Memorandum of Understanding (MoUs), or EULA (End User License Agreement) for this step of the TRP review.
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Fredonia ITS Procurement Standards
How do I request a VPAT and what do I do if a vendor doesn't have a VPAT?
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