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In alignment To comply with SUNY Policy 6901, Fredonia will need to review technology requests for Electronic Information Technology (EIT) Accessibility conformance. As part of the compliance process and SUNY’s commitment to accessibility, this requires the collection of . The reviews are to be sure the software conforms to SUNY’s standards. In order to review a request, Fredonia must follow the Technology Request Process (TRP). Part of the process is to collect a Voluntary Product Accessibility Template (VPAT) for the accessibility review phase of the Technology Request Processor VPAT to review. Following TRP is essential and helps SUNY become more accessible to all users.

Some vendors may have VPAT/accessibility compliance information available info is on their website. However, the majority most do not have the information publicly available and then the vendors need to be contacted info open to the public. If this happens, contact the vendors with a request for a VPAT.

Please use the sample email below for requesting a VPAT, and if . If the vendor does not have a VPAT use the sample email for requesting further documentationmore documents.

Sample email for

...

a VPAT request from a vendor:

Make sure to replace the bold text below.

Dear [vendor contact name],

Fredonia is committed to creating making a culture of access for an inclusive place for learning and working environment that ensures all campus information resources and technologies are accessible to persons with disabilities. We are therefore required . This ensures that any campus resource and technology is fully accessible to all users. To do this, we have to purchase the most accessible products and services.

The first step of this process is to request a Voluntary Product Accessibility Template (VPAT); . A VPAT is a comprehensive guide for your technology team to help understand the various criteria standards within the template(s), along with the criteria’s application . VPATs also compares the software’s standards to Section 508 and WCAG AA standards. Please send me your VPAT so that we may begin our review process.

If you have not created a VPAT for this product, you can find learn more information on VPATs as well as a template here: www.section508.gov/sell/vpat.about VPATs in Section 508 VPAT Template.

Thank you and please contact me if you have further questions,
[Campus requestor name]
[Contact informationInfo]

Sample email for

...

asking a vender to send more documents if a vendor

...

does not have a VPAT:

Make sure to replace the bold text below.

Dear [vendor contact name],

Thank you for checking on the for a VPAT availability for this product.

In the absence of a VPAT, can you provide us with any information regarding the accessibility of the productinfo about how the product is accessible? For example, what are known supports for accessibility criteriastandards? What are known accessibility gaps of the product and how are those addressed? Do you have clients who require accessibilityaccessible products? If so, can you provide a reference for someone who can speak with us about the accessibility of how your product is accessible? What experiences experience does your team have coding for accessibilitiesaccessible software? What standards are used (e.g. WCAGs)? Do you do testing with users with disabilitiesa visual, or physical impairments? Does your company have a roadmap for accessibility going forward? Have you tested mobile apps with accessibility in mind? Would your company indemnify the college against legal action related to accessibility?

Is there a plan to create a VPAT for this product? We currently Right now, we request and review VPATs at purchase and renewal. For purchases any purchase to move forward, a VPAT will be requested asked for at the next purchase/renewal period. Information on creating making VPATs, as well as a template, may be found here: www.section508.gov/sell/vpat.Section 508 VPAT.

Thank you for your assistance,
[Campus requestor name]
[Contact informationInfo]