Go here: https://forms.fredonia.edu/emeritus-application. You will need to log in with your Fredonia-issued eServices ID.
Access to the following privileges is automatically granted with Emeritus status, to the extent that such privileges are extended to faculty and staff who are current employees:
For IT-related questions, please contact the Chief Information Officer directly at (716) 673-4670. For all non-IT-related questions, please contact the President’s Office at (716) 673-3456 or the appropriate office regarding such privileges.
Some privileges not ordinarily granted to Emeriti may be granted by the President, based on the individual's needs and continuing relationship with Fredonia. Those privileges are described and may be requested in the application form.
Employees that intend to retire and wish to complete this application need to have an official retirement date (e.g. effective date of separation from service) on record with the Human Resources department. Please contact the Human Resources Office at (716) 673-3434 if you need any assistance with your official retirement date.
Data breaches occur on a daily basis, originating from both within and outside of higher education institutions. They can cost millions of dollars to attempt to resolve and a nearly unimaginable amount of damage to the reputation of an institution.
As an institution of Higher Education operating in New York State, The State University of New York at Fredonia (“Fredonia”) is committed to securing and protecting the information within its possession and complying with all required Federal, State, and Local regulatory requirements. Such requirements include but are not limited to the National Institute of Standards and Technology (NIST) 800-171, NIST 800-53, and SUNY Procedures 6900. These requirements define and provide guidance on how best to classify and protect electronic identities and digital assets.
To meet the various above-listed security regulations, Fredonia, like many public and private higher education institutions, is required to take additional security steps in protecting access to systems and services used to store private (category II) and restricted data (category III). These measures will help protect Fredonia’s electronic assets and reduce the chance of private or restricted data loss while supporting the open, information-sharing needs of our academic culture while upholding the Emeritus agreement quantified in HARP.
<first initial><middle initial><last name> eServices name… Example: Sally Jessica Smith = sjsmith@fredonia.edu
NOTE: the above-referenced format is not guaranteed as there may be issues with the email address already in use by another user.
IMPORTANT: It is critical that users do not maintain access to University Category II or III data after they have been issued a new eServices account. DO NOT forward messages or download content that contains Category II or III data to personal email or Emeritus email accounts or storage locations (e.g. cloud storage services, USB drives, etc.). Please review the Data Risk Classification Policy for examples of University Category II or III data. Failure to comply with this requirement may result in the suspension of your Emeritus privileges and would constitute unauthorized access to University-owned regulated data. |
“Personal data” is considered any media (messages, documents, pictures, etc.) that are owned by you and is not University-owned Category II - Private or Category III - Restricted data. Data that is considered “faculty owned” such as “creative work, research, or intellectual property” that does not contain University-owned Category II - Private or Category III - Restricted data is considered personal data.
The University will disable the old account after 30 days from the effective date of separation and then delete the account and its content after 6 months from the date it was disabled.
Yes, all Emeritus must use the campus-provided Duo MFA service to protect the new account.
You should start preparing to transition your account as soon as you know that you are going to retire. Coordinate with your supervisor to determine when and which messages you should forward to another employee or department account. If you are the officially designated contact for any vendor or service contract, please reach out to your business contacts as soon as practicable to refer them to the newly designated person. You should not maintain contact with businesses or entities (non-personal) in any official capacity after your retirement. |
Search for and label your personal mail to transfer to the new account.
Search your drive for personal files and move to folders.
Note: If you move folders with a lot of files or subfolders, it might take some time for you to see the changes.
Tip: Use the left panel to move items into any folder in Google Drive.
If you have files that need to be made accessible to your department or office, create a Shared drive(s) and move those files to the shared folders, adding members to the drive to give them access as necessary.
Important: If you download your Google data, it doesn’t delete it from Google’s servers.
You can export and download your data from the Google products you use, such as your Email, Documents, Calendar, Photos, YouTube videos, Sites, etc.
Step 1: Select data to include in your download archive
Step 2: Customize your archive format
Delivery method: Send download link via email
Google will email you a link to download your Google data archive.
Step 3: Get your Google data archive
Select Create export.
In the email that arrives, select Download archive.
To download your Google data, follow the steps on the screen.
When your archive is created by using one of these options, Google will email you a link to its location. Depending on the amount of information in your account, this process could take from a few minutes to a few days. Most people get the link to their archive the same day that they request it.
Click on the links in the message to download your exported data files. Most likely you will have multiple zip files that you will need to unzip to access the folders containing your content. Your content will be saved in individual folders depending on the services you requested to export. You will have one week to retrieve your archive(s).
Now that you have the MBOX file created, downloaded, and extracted, you need to download Mozilla Thunderbird and the ImportExportTools add-on to process the MBOX file. This will allow importing the MBOX to Gmail or extracting to a local folder.
Import the contacts from your data transfer (.vcf extension in the contacts folder)
Your exported files/folders are In the Drive folder from your Takeout export. You can upload files into private or shared folders.
After you've exported your events (Calendar folder from Takeout export), you can import them into Google Calendar.
If you have a .zip file, find it on your computer and open it. You'll find .ics files for each of your calendars. Take the individual files out of the .zip file, and import each .ics file individually.
Notes:
You can move a classic site to your new Fredonia GSuite account.
Step 1: Share the site with your other account
If you're an owner of the site, follow these steps:
Step 2: Make a copy of the site
You now have 2 copies of the site. You or the original owner can delete the site at the old web address so there’s only one site.
After you transfer your data, it is important that you refrain from using your old account for personal communications or to store personal documents. These will remain in your old account and will not be transferred unless you do the process again. |
Please contact the ITS Service Center if you need assistance at (716) 673-3407 or its.servicecenter@fredonia.edu.
You may also want to use visual panels to communicate related information, tips or things users need to be aware of. |
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