Campus Access Control Systems Administration SC


Campus Access Control Systems Administration

Service Manager

Ben Hartung


Residential Technology and Security Systems


Location: Thompson Hall, W203

Phone: (716) 673-3668

Email: ResNet

All requests for assistance are completed using the Tracker Customer Portal

Service Owner

Chief Information Officer


The Campus Access Control Systems Administration is the infrastructure support and administration for the ProWatch Enterprise Security Management Suite for Fredonia.  As part of the integrated physical security systems for the campus, it includes the following services:

  • Microsoft SQL Server (s) Support & Administration: database maintenance plans, optimizations and indexing, remote back ups, scripting and integration.

  • High Availability Software Support & Administration: Support and administration  High Availability software, testing auto failover and manual rollback, database synchronizations and snmp monitoring.

  • Field Device Support & Administration:  installation, configuration and troubleshooting: PW communication panels, iclass readers, contacts, REX, sounders, and strikes.

  • VanDyke VShell Server Support & Administration: Installation, configuration and support for VanDyke VShell Server Administration for sftp connections and file transfers.

  • Procurement & Property Control: NYS contract procurement, account reconciliations, and inventory control.

  • Server Hardware Administration: installation, configuration, administration and troubleshooting of server hardware. Server hardware includes rack mounted servers, RAID controller configurations, firmware upgrades,  chassis, drive and system health monitoring.

  • Server Operating Systems Administration: installation, configuration, administration and troubleshooting of Microsoft Windows Server environment.

  • ProWatch Enterprise Security Management Suite Advanced Application Support and Administration. Tasks include license management, event and audit log archiving, user administration, role based access, and firmware upgrades.

  • Data Transfer Utility Administration & Systems Integration: Installation, configuration and support for ProWatch Data Transfer Utility and related integration w/ campus Student Information System (Oracle).

  • Project Management: The management of the  initiating, planning, executing and closing of all projects related to service.

  • Facilitate Service Calls w/ Vendor: official point of contact for facilitating vendor support calls under university account.

  • SNMP Monitoring: Installation, configuration and management of SNMP monitoring group to include alert and device management.

  • Security Management: management of the following access control lists, firewall rules,  user account privilege management, threat analysis, vulnerability and remediation,  antivirus software and exceptions.

Service Users

  • ResNet of the ITS Service Center

  • Faculty Student Associate Information Technology Services

  • University Police Department

  • Facilities Services Department

User Services

  • Advanced application support and administration.

  • Data integration support and administration.

  • User and systems enterprise environment that is secure, stable and suitable to scale according to business needs.

Business Services

The services are only provided to the current list of service users due to security protocol and staffing limitation.

Technical Services

The services listed include all of the primary technical services.


The requirements for using this service included the following:

Rates / Cost of Use

The cost of the service is split between university division based on the field device utilization percentage (e.g. residential vs. academic). There are licensing costs for servers, field devices, and system users.

Getting Started

ITS Incident Management System - Tracker Customer Portal


Hours: Monday - Friday 8:30am - 5:00pm

Summer: Monday - Friday 8:00 am - 4:00 pm

Emergencies - 24/7 based on the availability of support staff

Getting Help

By email: ResNet at Fredonia

By phone: (716) 673-3668

In person: Thompson Hall, W203

All requests for assistance are completed using Tracker Customer Portal

SLA Notes

  • Users with emergency systems infrastructure  issues can expect a response within 4 hours and should expect a resolution within 48 business hours of entering a ticket.

  • Change or new installation requests can expect a response within 36 hours and the resolution will depend on the scope of the request.

Business Procedures

Google Docs & Access_Systems (PGP Fredshare)

Change Procedures

Changes to the service (transition, additions, and discontinuations) must be reviewed by TAC and approved by the Service Manager (CIO) and Cabinet. Changes to the configurations, software, hardware or business procedures are reviewed monthly by the campus Security Systems Team.

Assigned Primary Support

Assigned Secondary Support

RACI Chart







Ben Hartung

Ben Hartung

Security Systems Team



Mark Mackey

Ben Hartung

Security Systems Team



Chief Information Officer

Date Last Modified