Accessible Links in Microsoft PowerPoint

How do I create Accessible Links in Microsoft PowerPoint?


When creating links, it is very important that they are easy to identify and are not URLs. To make them visible for readers with disabilities, have the link stand out a little. A good way to make the link stand out is by underlining the link, and maybe changing the color.

  1. Copy a URL into Microsoft Powerpoint.

    A link to YouTube that is not accessible
  2. Right-Click the URL and click Hyperlink.

  3. In the Edit Hyperlink Box, go to the Text to Display box and type in a name for the URL. Make it simple, like YouTube Homepage, or Fredonia Homepage.

    Edit Hyperlink Box. Text to Display says YouTube Homepage.
An accessible link to the YouTube Homepage

Rule 1: Always include meaningful text.

This link only has a URL, and no meaningful text to tell the reader where the link will take them.

This link displays meaningful text. It is easy for anyone to read it and know what will happen if they click it.

Rule 2: Do not include words like “Click Here” or “This Link”.

An example of an inaccessible link to Fredonia's History Department

This link may look fine, but if someone was navigating just by links, there would not be any context for what the link is for.

Example of an accessible link to Fredonia's History Department Webpage

This link explains exactly where the link will take a person if clicked. In addition, it makes sense even out of context.


Rule 3: The full hyperlink should be included in the document.

This link does not have a URL hyperlink.

The full URL hyperlink has been included.


Rule 4: Be sure that the link text is not redundant.

Fredonia ITS Resources with links to the website, project management office, Laptop Program, and EITI.

These links are very redundant and repeat the same “link to” over and over. Readers do not need this in links.

Fredonia ITS Resources list with links to the website, PMO, FLP, and EITI.

Every link has a different name.

Linking from one slide to another should be avoided. However, there is an exception is if you are presenting the slide show yourself and know the way through the slides.