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Welcome to the Microsoft Getting Started Guide, your resource for navigating Microsoft 365 at SUNY Fredonia.
We've designed this guide to help all students, faculty, staff, and campus community members understand the basics of using Microsoft 365. Whether you're new to the platform or just need a refresher, this guide will help you get acquainted with essential applications and features.
For more detailed information on our recent transition from Google Workspace and for answers to common questions, please refer to the FAQs and resources linked below:
Yes, Microsoft Edge is the preferred browser to ensure users get the most out the Microsoft ecosystem.
You are able to, please click here for instructions.
Yes. However, ITS only supports Outlook on the web.
You can access Microsoft 365 tools without downloading anything by using Microsoft 365 for the web. This allows you to use applications like Word, Excel, PowerPoint, and OneNote directly in your browser.
Access Online: Go to http://Office.com and sign in with your Microsoft account. You can start using the web versions of the apps immediately.
Features: These web apps offer many of the same features as the desktop versions, including real-time collaboration and cloud storage with OneDrive.
Compatibility: You can use these tools on any device with a modern browser, such as Edge, Chrome, or Firefox.
Microsoft 365 Option
Includes
Best For
Use Case
Microsoft 365 Groups
Shared mailbox, calendar, SharePoint site, Planner, OneNote, Teams
Collaborative teams, departments
Used for both email and collaboration (files, discussions, planning)
Distribution Lists
Email forwarding only
Announcements, simple group messaging
Used only for sending messages to a list of people
Shared Mailboxes
Shared inbox and calendar
Teams managing a common inbox
Used to receive/respond to emails as a group (e.g., help@, info@)
Microsoft Teams
Chat, file sharing, meetings, integrated with M365 Groups
Real-time communication and collaboration
Used for ongoing discussions, meetings, and file collaboration
SharePoint Sites
Document libraries, lists, pages, integration with Teams and Groups
Document management, structured collaboration
Used for file sharing, document workflows, and team resources
ITS will assist you in determining the best fit for Microsoft 365 for your Google Group. Please contact help@fredonia.edu assistance.
Go to Settings (⚙️) in Outlook.
Click Mail: under Layout, scroll through the options and set up your preferences.
Constituent Type
Description
Email Quota
OneDrive Quota
Faculty/Staff
Faculty: Individuals responsible for teaching, conducting research, and providing academic guidance within an institution. Staff: Individuals who provide administrative, operational, and support services to the institution.
25GB
25GB
Students
Individuals enrolled at SUNY Fredonia for the purpose of learning and pursuing academic degrees or certifications.
5GB
15GB
Emeritus
Retired faculty or staff members who have been granted honorary status in recognition of their distinguished service to the institution.
25GB
25GB
Alumni
Individuals who have graduated from or completed a program of study at Fredonia within the last two yeas
5GB
15GB
Affiliates
Individuals or organizations that have a formal or informal association with Fredonia , such as visiting scholars, researchers, or partner organizations.
5GB
5GB
Visitors
Individuals who are temporarily present on Fredonia's premises for various purposes, such as attending events, meetings, or tours.
5GB
5GB
Note: The new quotas will be implemented tentatively on November 5, 2025. Storage quotas may be increased upon request based on operational needs. Requests should be sent to help@fredonia.edu. New quotas for Google Workspace will be released at future date.
Share with an Individual:
Edit, Comment, View Only: Use OneDrive or SharePoint sharing settings.
Share with Fredonia:
Edit, Comment, View Only: Same as above.
Share with Anyone with the Link:
Edit, Comment, View Only: Use link sharing settings in OneDrive or SharePoint.
Yes, Microsoft 365 applications, including Word, Excel, PowerPoint, and Outlook, have an Accessibility Checker to help you identify and fix accessibility issues. Here's how you can use it in each application:
Microsoft Word
Open the Accessibility Checker:
Go to the Review tab.
Click on Check Accessibility.
Review and Address Findings:
The Accessibility pane will open on the right side of the screen.
Review the list of errors, warnings, and tips. Each item will have a description and suggestions on how to fix it.
Microsoft Excel
Open the Accessibility Checker:
Go to the Review tab.
Click on Check Accessibility.
Review and Address Findings:
The Accessibility pane will open on the right side of the screen.
Review the list of errors, warnings, and tips. Each item will have a description and suggestions on how to fix it.
Microsoft PowerPoint
Open the Accessibility Checker:
Go to the Review tab.
Click on Check Accessibility.
Review and Address Findings:
The Accessibility pane will open on the right side of the screen.
Review the list of errors, warnings, and tips. Each item will have a description and suggestions on how to fix it.
Microsoft Outlook
Open the Accessibility Checker:
When composing or replying to an email, go to the Review tab.
Click on Check Accessibility.
Review and Address Findings:
The Accessibility pane will open on the right side of the screen.
Review the list of errors, warnings, and tips. Each item will have a description and suggestions on how to fix it.
Best Practices for Accessibility
Use Built-in Styles: Helps screen readers navigate your content more easily.
Add Alt Text to Images: Provides descriptions for users with visual impairments.
Ensure Sufficient Contrast: Improves readability for users with visual impairments
