Gmail → Outlook Search Translation Guide
Below is a mapping of common Gmail searches and how you perform the same thing in Outlook 365 on the web.
A. People & Addresses
What you want | Gmail | Outlook 365 |
From a person | from:alice | from:alice |
To a person | to:bob | to:bob |
CC’d | cc:chris | cc:chris |
From or To | alice (Gmail auto-detects) | from:alice OR to:alice (more literal) |
B. Subject Searches
Scenario | Gmail | Outlook 365 |
Subject contains | subject:meeting | subject:meeting |
Exact subject phrase | subject:"team meeting" | subject:"team meeting" |
C. Attachments & Files
Scenario | Gmail | Outlook 365 |
Has attachments | has:attachment | has:attachment |
PDF attachments | filename:pdf | attachment:pdf |
Specific file name | filename:budget.xlsx | filename:budget.xlsx (works similarly) |
D. Date Searches
Scenario | Gmail | Outlook 365 |
Emails before a date | before:2024-01-01 | received<2024-01-01 |
Emails after a date | after:2024-01-01 | received>=2024-01-01 |
Older than X days | older_than:7d | ❌ Not supported |
Newer than X days | newer_than:7d | ❌ Not supported |
Today | newer_than:1d | received:today |
This week | (no direct query) | received:this week |
Last month | (no direct query) | received:last month |
E. Message State
Scenario | Gmail | Outlook 365 |
Unread | is:unread | is:unread |
Starred | is:starred | is:flagged |
Important | is:important | importance:high |
F. Logical Operators (AND, OR, NOT)
Goal | Gmail | Outlook |
This AND that | from:alice subject:report | from:alice subject:report |
This OR that | {alice bob} | from:alice OR from:bob |
Exclude term | -invoice | -invoice |