EMAIL: How to format your email signature with the Fredonia Logo

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Last updated: Mar 20, 2023 by Jonathan Woolson
3 min read

All emails must be accessible with descriptive alt text for each image included in the email. See the steps to make sure every email is accessible.

How to format your Fredonia email signature

All faculty and staff email signatures must display their university affiliation consistent with the following standards.


EXAMPLE
- - - - - - - - - - - - - - - - - - - -
John Smith

Pronouns: he/him/his    (optional)
Director of Awesomeness
Department    (optional)
The State University of New York at Fredonia

SUNY Fredonia logo

o 716.673.XXXX
c 716.673.XXXX    (optional)
f 716.673.XXXX

fredonia.edu/xxx_department_web_link_xxx    (optional)
Twitter: @FredoniaU    (optional)

S220 Williams Center
280 Central Avenue
Fredonia, NY 14063

How to add the Fredonia logo to your Fredonia email signature

The use of the approved 2-color logo is acceptable for university email signatures. The logo should not be altered in any way from the original. We encourage all employees to include the logo within their email signatures.

Step-by-Step 

  1. Click on the Settings menu icon on the right side of your Gmail account at https://mail.google.com

    Settings icon gear.

  2. Choose See all settings from the drop-down menu or visit https://mail.google.com/mail/u/#settings/general

     

  3. On the Settings page, in the General tab, scroll down to the Signature box. 

  4. In a new web browser tab or window, visit this page: https://www.fredonia.edu/about/offices/marketing-and-communications/email-signature-logo

  5. On that web page, select or hightlight ONLY the Fredonia logo, just as you would click and drag to select some text. Then press the keyboard shortcut for Copy (Ctrl+C on Windows/Linux or Command+C on Mac). 

     

  6. Switch to your Gmail Settings at https://mail.google.com/mail/u/#settings/general and place your cursor in the editing box where you want the logo to appear in your email signature.

  7. Press Ctrl+V on Windows/Linux or Command+V on Mac, to paste the Fredonia logo you copied into your email (Gmail) signature.

  8. When finished editing your signature, scroll to the bottom of the Gmail Settings:General page and click Save Changes.

The complete Fredonia Visual Standards Manual PDF is available at fredonia.edu/brand/standards for additional guidance on all uses of the Fredonia logo and brand.