Mail Order Catalogs


Document TitleMail Order Catalogs
Document Type
  • Bylaws
  • Policy Document
  • Procedures
  • Guidelines
  • Form
Office/UnitPurchasing Department
Document Owner
Contact Information
Office Name Phone Email

Policy NumberPurchasing Department Policy No. 303
Approval Date

January 2003

Approved by
Effective Date

January 2003

Review Date/Schedule
Revision History

ORIGINAL: January 2003
LAST REVISED: August 2011
REVISION DATE: January 2016


I. Purpose

The purpose of this policy is to define a procedure for the use of mail order catalogs.

II. Procedure

Catalogs can be an excellent source of information and sometimes, they are the only source for a needed product. Please be aware of hidden costs such as shipping and handling which can significantly affect the actual purchase price.

By using local suppliers, state money stays within the state, local vendors are supported, assembly/installation is more easily arranged, recourse is frequently better and disputes are more readily resolved.

The benefits in working with local vendors sometimes outweigh the lure of deep discount. (Also see Policy # 119, Assembly and Installation).


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