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  • Be aware of the Records Retention Policy and how it applies to your position.
  • Be mindful that all email, Google Drive and all other approved electronic storage systems are FOILable.
  • Keeping unnecessary multiple unauthorized copies of data increases risk for the University.
  • Properly destroy records when there is no longer a legal, historical or operational need for the information.
  • Always use an approved encrypted storage solution (e.g. Symantec PGP Fredshare) for storing University owned sensitive information.

Working Remotely

  • Be careful when using public Wi-Fi networks, these are untrusted and you never know who’s on them.

  • Be sure that your applications are using encryption or VPN services while connecting the the internet whenever possible.

  • Never use a public computer for work, such as those provided in hotel lobbies, libraries, etc.

  • Do not allow others to connect their devices (smartphones, USB drives, etc.)  to your laptop.

  • Protect your devices by regularly updating the operating system and applications.

  • Do not disable any security protections we have in place, such as antivirus or firewall

New Employees

  • Information security is part of your responsibility, while we have secure technologies in place, you are our best defense.

  • If you have questions about information security, or if there is something you don’t understand or cannot do, contact the help desk or  information security office right away.

  • Know, understand, and follow our security policies and procedures at all times. They are here to protect both you and our organization.

  • Understand the sensitivity of the information you access or handle and the steps to protect that information, including how to safely share it with others.

Physical Security

  • Only allow authorized personnel access to our facilities.

  • Watch for someone walking through a secured door behind you without using their secure ID badge, they may be tailgating and don’t have the proper access.

  • Make sure that secure doors are kept closed and locked.

  • Keep a clean desk and make sure any secured documents or external drives are stored in a locked cabinet when you leave

  • To dispose of confidential documents, place them in secure bins designed for shredding or shred sensitive documents so they are unreadable.