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Alumni graduating during the spring of 2022 or December 2021 and all future graduates will have access to their Fredonia Google Workspace account for 2 years after graduation. The quota limit of 20BG applies to these alumni as of July 1.
Alumni who graduated before spring 2022 will not continue to have access to their Fredonia Workspace account and will lose their access to Google Workspace as of July 1, 2022.
When?
On June 30, 2023, Information Technology Services (ITS) will begin implementing storage quotas, deleting over-quota data, and deactivating inactive accounts for all Fredonia Google Workspace users. ITS will communicate regularly with Fredonia Google Workspace users regarding these changes.
What actions are required by users?
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Affiliation | FREDmail Quota | Enabled Services | Inactive Account Status |
Current Students | 20GB | All Google Workspace for Education services | N/A |
Current Faculty/Staff | 20GB | All Google Workspace for Education services | N/A |
Current Associates | 20GB | All Google Workspace for Education services | N/A |
Emeritus | 20GB | All Google Workspace for Education services | N/A |
Alumni | 20GB | All Google Workspace for Education services | N/A |
Visitors / SA Organzations | 5GB | All Google Workspace for Education services | Accounts inactive for > 12mo. will be suspended |
What actions are required by users that are still above Google quotas?
Each Google Workspace user must review their Fredonia Google Workspace storage before June 30, 2023, and, if necessary:
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Move or delete Gmail content to fall under the storage quota
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Move or delete content stored in Drive below the storage quota
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What if I need more data storage above the established quotas?
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Submit a Data Storage Quota Increase Form. In the Tracker ticket, please provide the justification for the requested additional Google storage and note that it must be for official University business (e.g. instruction, accreditation, regulatory compliance, research, etc.).
ITS will review the request and then reach out to the requestor (if needed) for any further clarification.
After ITS works directly with the requestor and the quota exemption is still needed, ITS will take the request to the ITAB Digital Storage sub-committee for review and consideration.
If approved, ITS will provide the requested additional storage and provide training as needed. If denied, ITS will review the request with the requestor and then provide training as needed regarding alternative solutions.
How can I get help?
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Please review the alternative storage services available for the campus for more information.
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Please refer to the Fredonia Google Workspace Storage FAQ for more information.
Do I Have Any Legal Obligations for Managing Data in My FREDmail Account?
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The Fredonia Computer and Network Usage Policy require that all Fredonia business be conducted with a Fredonia Business account.
Forwarding of FREDmail Business accounts outside of business environments is prohibited.
How can I get help?
Google Storage and Microsoft OneDrive Training sessions are offered via Zoom for the campus community. Please visit the ITS Training Calendar to register!
Please review the alternative storage services available for the campus for more information.
Please refer to the Fredonia Google Workspace Storage FAQ for more information.