Adding Zoom to OnCourse

Owned by shrader
Last updated: May 06, 2024 by Daniel LaGrow

How can I create a Zoom link for students to join for class?

Step-by-step guide

Below are the written directions for adding Zoom to OnCourse. There is also a video tutorial walking users through creating a Zoom meeting and adding the invitation to a Page in OnCourse.

  1. Begin by launching a web browser and going to Fredonia's Zoom Web Portal.
  2. Click on the blue Sign In Button. If you are logged into OnCourse, clicking Sign In will re-direct you to your Zoom Meetings page. If you are not logged into OnCourse, you’ll need to enter your Eservices credentials to get signed in.
    Arrow pointing to Zoom sign in button

  3. Click on Schedule a Meeting.

    Arrow pointing to schedule a meeting button in Zoom settings

  4. Configure your meeting settings. Give your meeting a descriptive title. Choose the Date and Time that your meetings will begin. Choose Recurring Meeting and how often you want it repeated. Next, choose an End date. You can choose an end date, or number of occurrences. This will allow you to create one Zoom link that can be used throughout the semester.

    configuring meeting settings screen. Give your meeting a title, and choose Recurring meeting. Choose how often to repeat the meeting and an end date for the meetings.

  5. Finish configuring your settings.  Leave the default settings enabled for Passcode, Waiting Room and Mute participants upon entry. Scroll down and click the blue Save button when you are done configuring your settings.


    leave default settings enabled for passcode, waiting room and mute participants upon entry. Scroll down and press save.
  6. You’ve now created your Zoom meeting. It’s now important that you copy the invitation and share it in the Page tool in OnCourse.  Click on the Copy Invitation button to get started. This copies the invitation to your computer’s clipboard.


    copy the meeting invitation by pressing the Copy Invitation button

  7. A dialogue box opens. Press on the blue Copy Meeting Invitation button.

press the Copy Meeting Invitation button

Creating a Page in OnCourse and Pasting a Zoom Invitation

  1. From your OnCourse course dashboard, navigate to the course in which you need to add the Page with the Zoom invitation. Open the course.
  2. Follow the Answers Documentation on Adding and Editing a Page in OnCourse. We recommend adding this Page to your Course Information area of your course since students will be accessing the same Zoom link repeatedly throughout the duration of the course.
  3. Configure the settings of the Page. We recommend giving the Page a descriptive title that communicates to students that they need to open this Page to get the join information and link for the Zoom meetings. Use the description field to fill in pertinent information such as class meet days and times and how students should use this Page.

    Give your Page a title and fill in the description field
  4. In the Page content field paste the Zoom invitation that you copied from the Fredonia Zoom Web Service site.  This invitation contains not only the Zoom link for students to click on to join the Zoom session, but also the Meeting ID and Password.  This is important because a student can use the Meeting ID and Password in the Zoom app as an alternate way to join the class session. 

    Paste Zoom invitation into the content field of the page
  5. When you are done pasting the Zoom invitation. Scroll down the page and click on Save and return to course.

    Press save and return to course

  6. When it’s time to start your meeting, login to Zoom at Fredonia.
  7. On your Upcoming meetings screen, navigate to the meeting you wish to start and click on the blue Start button.



HINTS

  • Zoom meetings must be started from either the Fredonia's Zoom Web Portal or the Zoom App. Both ways require the instructor to login using EServices credentials.  
  • If you need to assign an Alternative host, enter the person’s email address in the Alternative host field. Alternative hosts can start Zoom meetings. Click the blue Save button to save your changes.

enter host name in the alternative host field

  • If you want to pre-assign the breakout rooms, under Options check the box for Breakout Room pre-assign. You can create them manually or import a CSV file. 

Check the box for Breakout Room pre-assign


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