Splitting Research, University Advancement & State Funds


Document TitleSplitting Research, University Advancement & State Funds
Document Type
  • Bylaws
  • Policy Document
  • Procedures
  • Guidelines
  • Form
Office/UnitPurchasing Department
Document Owner
Contact Information
Office Name Phone Email

Policy NumberPurchasing Department Policy No. 107
Approval Date

January 2003

Approved by
Effective Date

January 2003

Review Date/Schedule
Revision History

ORIGINAL: January 2003
LAST REVISED: August 2011
REVISION DATE: January 2016


I. Purpose

The purpose of this policy is to define a procedure submitting a requisition with split funds.

II. Procedure

Requisitions should contain the following information:

  1. All items listed in Policies 102 & 103.
  2. State account number and any other account number that will be used and what agency it is coming from with monetary breakdown.
  3. Directions as to whether the other agency’s purchase order will be sent with the State’s purchase order or if we are to forward the State’s purchase order.

NOTE: If any State funds are used in combination with Research and/or University Advancement funds, the rules that govern SUNY or the Office of the State Comptroller take precedence. Any equipment with any State funds will become property of the State, even if only $1 was State funds.


  • Academic Affairs
  • Advancement
  • Financial
  • Governance
  • ITS
  • Operational
  • Personnel
  • School/College
  • Student Life