Business Cards/Envelopes/Letterhead


Document TitleBusiness Cards/Envelopes/Letterhead
Document Type
  • Bylaws
  • Policy Document
  • Procedures
  • Guidelines
  • Form
Office/UnitPurchasing Department
Document Owner
Contact Information
Office Name Phone Email

Policy NumberPurchasing Department Policy No. 116
Approval Date

January 2003

Approved by
Effective Date

January 2003

Review Date/Schedule
Revision History

ORIGINAL: January 2003
LAST REVISED: January 2016
REVISION DATE: January 2018


I. Purpose

The purpose of this policy is to define a procedure for ordering business cards, envelopes and letterhead.

II. Scope

This procedure applies to all employees involved in the procurement of materials, supplies, and services.

III. Procedure

Most stationery needs can be obtained through the SUNY System’s Shared Services Initiative with Alfred State College and can be ordered online. The link to the Alfred State website is: The University has a mandatory pre-approved style for all business cards, letterhead, and envelopes. All print items are approved by the Design Team in the Marketing and Communications Department. If you have any questions, call the Design Team at extension 3323. For all other requests, please complete the Design Request Form.

Bulk purchase of envelopes (10,000 pieces and up) should be ordered from the State Contract for best pricing. All departments should contact the Design Team at extension 3323 for approved art work. Contact Purchasing at extension 3438 to receive a quote or if you have any questions as the contract has many envelope options.


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