4-Digit
BI Object | 6-Digit
Web Object | SUNY Title | State Description | Usage Restrictions |
|---|
| 3000 | | Supplies & Materials |
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| 3001 | 530010 | Office Supplies | Purchase of consumable office supplies used in an office (e.g. paper, pens, pencils, clips, toner, ink, tape, etc) |
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| 3061 | 530610 | IT Supplies | Purchase of computer/IT Parts and Peripherals. Does NOT include consumable office supplies | IT use ONLY |
| 3100 | 531000 | Classroom Supplies | Purchase of supplies and aids used in an educational environment |
|
| 3410 | 534100 | Books and Periodicals | Purchase of law books, medical books, library books, periodicals, electronic reference materials, electronic or sheet music, etc |
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| 3865 | 538650 | Uniforms | Purchase of various uniforms such as Athletic, Police, Custodial, Classroom Lab Coats |
|
| 4000 |
| Travel Expenses |
|
|
| 3563 | 535630 | Fuel | Purchase of fuel for a rental car. Fuel for a University vehicle (if the gas card in the glovebox does not work) |
|
| 4002 | 540020 | Tolls & Parking | Purchase of tolls & parking |
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| 4002 | 540020 | Taxi | Purchase of taxi fare |
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| 4032 | 540320 | Consultant Travel | Used by Non-Employee Travel Cardholder to bring a consultant to campus | Non-Employee Travel use ONLY |
| 4033 | 540330 | Speaker Travel | Used by Non-Employee Travel Cardholder to bring a speaker to campus | Non-Employee Travel use ONLY |
| 4034 | 540340 | Team Travel | Used by Non-Employee Travel Cardholders for a "group" trip | Non-Employee Travel use ONLY |
| 4035 | 540350 | Other Travel | Used by Non-Employee Travel Cardholder to bring a guest to campus (that is NOT a speaker or consultant) | Non-Employee Travel use ONLY |
| 4150 | 541500 | Car Rental | Purchase of car rental while in "Travel Status" |
|
| 4200 | 542000 | Meals & Lodging (Method 1) | Purchase of employee meals & lodging using Method 1 (no lodging receipt provided) while in "Travel Status" |
|
| 4201 | 542010 | Meals (Method 2) | Purchase of employee meals using Method 2 (lodging receipt provided) while in "Travel Status" |
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| 4203 | 542030 | Meals (Day Trip) | Purchase of employee meals for Day Trips (taxable) while in "Travel Status" |
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| 4204 | 542040 | Lodging | Purchase of employee lodging while in "Travel Status" |
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| 4215 | 542150 | Airline | Purchase of employee airline tickets, baggage and agent/booking fees while in "Travel Status" |
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| 4225 | 542250 | Subway & Train | Purchase of subway or train fares |
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| 4300 | 543000 | Personal Mileage | Reimbursement for use of personal vehicle (See Fredonia Policy #022) |
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| 4920 | 549200 | Employee Moving | Reimbursement for all employee moving expenses |
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| 5003 | 550030 | Facilities Rental | Purchase of facilities such as Athletic training sites or Admission recruitment sessions while in "Travel Status" |
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| 5638 | 556380 | Museum/Historical Sites/Tour Guide | Historical site visits done as part of the Overseas Academic Program | Non-Employee Travel use ONLY |
| 5638 | 556380 | Visa/Passport | Purchase of employee Visa/Passport for business trips |
|
| 5826 | 558260 | Insurance | Purchase of overseas travel insurance for business trips |
|
| 5000 |
| Contractual Services |
|
|
| 5003 | 550030 | Conference/Training Services - In State | Registration fees and costs for sponsoring or hosting in-state training and conferences |
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| 5004 | 550040 | Conference/Training Services - Out of State | Registration fees and costs for sponsoring or hosting out of state training and conferences |
|
| 5005 | 550050 | Subscriptions Services | Magazines and subscriptions for printed or electronic reference materials, periodicals, electronic or sheet music, etc |
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| 5006 | 550060 | Memberships | Dues and membership fees paid to professional organizations |
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| 5601 | 556010 | Postage | Postage for mailing using US Postal Service and priority or overnight delivery services. NOTE: costs for shipping packages/containers using private carriers should be charged to Shipping 55220 |
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| 5604 | 556040 | Printing - Non Advertising | Printing services that are NOT related to advertising and merketing activities |
|
| 5606 | 556060 | Photocopying Services - Non Advertising | Photocopying services that are NOT related to advertising and marketing activities |
|
| 5622 | 556220 | IT Software/Licenses | Purchase of software (e.g., procurement software, accounting software, etc.). | IT use ONLY |
| 5626 | 556260 | IT Software Maintenance | Purchase of maintenance or service support for software | IT use ONLY |
| 5638 | 556380 | Office Equipment Repairs & Maintenance | Purchase of goods used to repair or services to maintain office equipment and furnishings |
|
| 5641 | 556410 | Honorariums | Payments for a specified period of time given for professional services (e.g. speech, invocations or public address) |
|
| 7000 |
| Equipment Purchases -Other Than Capital: | | |
|
|
| |
| object series 7200 - avg unit cost is 4999.99 or less | | |
|
|
| |
| object series 7300 - avg unit cost is 5000.00 or more |
|
|
| 7001 | 570010 | Library Books | Replacement law books, medical books, library books, periodicals, magazines and subscriptions for printed or electronic reference materials, electronic or sheet music, etc | Library use ONLY |
| 7020 | 570200 | Library Audiovisual Materials | Replacement law books, medical books, library books, periodicals, magazines and subscriptions for printed or electronic reference materials, electronic or sheet music, etc | Library use ONLY |
| 7060 | 570600 | Library Software | Replacement law books, medical books, library books, periodicals, magazines and subscriptions for printed or electronic reference materials, electronic or sheet music, etc | Library use ONLY |
| 7200 | | Equipment Costing Less than $4,999.99 | |
|
| 7201 | 572010 | Maintenance & Operation (non-Fixed Asset) | Purchase of Building and/or Grounds Equip under $4,999 unit price |
|
| 7212 | 572120 | Office Equipment (non-Fixed Asset) | Purchase of office equipment under $4,999 unit price |
|
| 7240 | 572400 | IT Equipment-Other (non-Fixed Asset) | Purchas of various equipment & parts including wires, conductors, cables, circuit cards, boards, etc | IT use ONLY |
| 7241 | 572410 | PC's (non-Fixed Asset) | Purchase of a computer under $4,999 unit price |
|
| 7247 | 572470 | Computer Servers | Purchase of a computer server under $4,999 unit price | IT use ONLY |
| 7270 | 572700 | Printing Equipment (non-Fixed Asset) | Purchase of a printer or copier under $4,999 unit price |
|
| 7300 | | Equipment Costing More than $5,000.00 | |
|
| 7312 | 573120 | Office Equipment (Fixed Asset) | Purchase of office equipment over $5,000 unit price |
|
| 7338 | 573380 | Software | Purchase of software over $5,000 unit price | IT use ONLY |
| 7340 | 573400 | IT Equipment-Other (Fixed Asset) | Purchase of IT equipment & parts over $5,000 unit price | IT use ONLY |
| 7341 | 573410 | PC's (Fixed Asset) | Purchase of a computer over $5,000 unit price | IT use ONLY |
| 7347 | 573470 | Computer Servers | Purchase of a computer server over $5,000 unit price | IT use ONLY |
| 9000 | | Monthly Recharges | |
|
| 9200 | 592000 | Storehouse | Purchase of office supplies made from the campus Storehouse |
|
| 9300 | 593000 | Long Distance Calls & Phone Base | Long distance phone calls made using a business Pin Code & any rental or repair of a phone or fax |
|
| 9400 | 594000 | Postage | Postage charges for mailing items through the campus Mailroom |
|
| 9500 | 595000 | Photocopy & Printing | Copies made in the Copy Center & Printing done through the Crative Design |
|
| 9600 | 596000 | Auto | Per Mile cost to using a University vehicle. Per Mile cost includes fuel (if vehicle gas card was used) and tolls |
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