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Instructions

Section 11.1: Using MS PowerPoints Accessibility Checker

Now that your document is complete, you have reached the final step. When you have a spreadsheet that you think is finished, it must be tested with an accessibility checker. Microsoft has one built into its software. To use the accessibility checker,

  1. Click the File Tab.

    File Tab in Microsoft PowerPoint

  2. Click the Info Tab then select the Check for Issues button. Choose Check Accessibility.

    Info Tab in PowerPoint

  3. The Accessibility Menu will pop up on the right side of the screen. The menu will show all the errors it can detect. There will also be warnings shown as well as tips for how to fix the issue.

    Check for Issues button in Microsoft PowerPoint.

The accessibility checker is saying there is a reading order issue with slide 2.

Accessibility Checker box with warnings.

No accessibility issues found.

Accessibility checker box with no issues found.

Keep in mind that while accessibility checkers are very helpful, they should not be depended on to ensure accessibility. The best way to see if a project is fully accessible is by testing it with a screen reader. Accessibility checkers should be used as a first step.

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