What kind of information may be published on a Fredonia public website?
The Drupal web publishing service may ONLY be used to publish Category 1 - Public information, in any form such as text, PDFs, video, images, etc.
Following Family Educational Rights and Privacy Act (FERPA) guidelines about an institution releasing any student information, it is essential to obtain written consent from a student before publishing information about them on a public website. See FERPA guidance: “Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record.”
Images should be published as .jpg or .png file format and uploaded into the corresponding folder on the website.
All images must have an alt text description of the image. Captions should also be included whenever possible. Images must not contain text, unless the text is short enough that it can appear in the alt text field.
The Web Team will monitor websites photos for professional image quality and effective cropping and make image updates as needed.
The Fredonia Video Team uses both YouTube.com and Vimeo.com video publishing services to manage and publish videos for public distribution.
After a final video is published by the Video Team on YouTube.com or Vimeo.com, it may be embedded or shared using Drupal on public web pages using these steps.
The Web Team will monitor website for videos for professional quality and make updates as needed.
All documents that can not be a web page should be published as accessible PDF file format, whenever possible.
Files that are no longer active or current must be removed from the university websites periodically, upon the request of the university Web Team, or risk removal as deemed appropriate by the web team.
University websites should not be utilized for storage or archiving purposes.
The Web Team will periodically remind the campus community to purge its websites directories of all inappropriate or out-of-date files.