MS PowerPoint Chapter 1: Text and Fonts

What text and fonts are accessible in Microsoft PowerPoint?


Section 1.1: Fonts

To change fonts, go to the home tab, in the font section, click the font drop down box. Finally, choose the font you would like. When using fonts, you want to use fonts that are easily readable and not distracting or fancy.

Home Tab in Microsoft PowerPoint. The tab has an orange line underneath.
The font section in Microsoft PowerPoint.
List of Harder to Read Font. Including, Freestyle script, Jokerman, Algerian, etc

While these fonts look more interesting, they are very hard to read for some users.

These fonts are very easy to read. There are many fonts like them available in Microsoft Word, but when choosing a new font, try to find one that is similar to these and is easy to read.

Section 1.2: Font Size

To keep things simple and easy to read, make sure the font is over 10 points in size.

  1. To change your font size, go to the Home Tab.

  2. In the font section, select the font size button and select the size font you want.

Section 1.3: Capitalization

Screen readers do not recognize capitalized letters, so there is no point to relying on capital letters to emphasize text.

This example shows unnecessary capitalization in letters. Screen readers will not emphasize the text even when it is in all caps.

Section 1.4: Bold, Italic, and Underlined Text

Screen readers do not recognize bold, italic, or underlined text. They will just read it as if it were normal text. In order to emphasize meaning in the text, you need to create a second way for people to see the text. A good rule of thumb is to use bold text, italics, and underlined text sparingly.

Section 1.5: Strikethrough

When a screen reader reads text with strikethrough like normal text. So when you use strikethrough, be sure to modify the settings in the screen readers.

  1. In NVDA, go to the Preference Tab, the click Document Formatting.

  2. Select the Font Attributes check box in the pop up box.

  3. In JAWS, you can examine the font attributes at the cursor, including whether or not there is strikethrough, by pressing INSERT + F.

Section 1.6: Highlighting

When highlighting, it is important to be sure it is not the only way to convey meaning. Screen readers will not recognize the highlighted text as highlighted text. So it will only read it as normal text. This will be confusing to someone with visual problems.

Section 1.7: Symbols and Special Characters

You can use many different symbols and special characters. However, they must always be communicated in regular text as well. This must be done so the screen readers will read the symbol properly to the reader. Here is a list of 15 symbols and special characters that are good to use, as well as the text you should use for the screen reader to read off.

  1. The AT Symbol.

  2. The Ampersand.

  3. The Slash Symbol

  4. Copyright Symbol

  5. Trademark Symbol

  6. US Dollar

  7. Euro

  8. British Pound

  9. Japanese Yen

  10. Paragraph Symbol

  11. Bullet

  12. Degrees

  13. One Half

  14. One Fourth

  15. Three Fourths

Section 1.8: Symbols

  1. Go to the Insert Tab.

2. Go to the Symbols section and click Symbol.

3. A dropdown menu will appear, click more symbols to get a wider variety of symbols to choose from.

Example of using symbols…