MS PowerPoint Chapter 4: Reading Order


Section 4.1: How to Organize a Slide

When organizing a slide, it is always best to have a reading order that is easy to follow and read. A good example is to have the title at the top or near the top of the slide. Underneath it is the text itself. Then under the text or next to it is the photo or video.

An organized slide of the dos and donts when travelling to Japan.

Section 4.2: Using the Selection Pane

If you use the Selection Pane to check the reading order, remember that it displays content items in the opposite order of the reading order.

  1. To get everything in the right order, go to the Home Tab, and select Arrange. In the Arrange drop menu, click Selection Pane.

    The Selection Pane in MS PowerPoint with Slide Number Placeholder 5 highlighted.
  2. Use the small arrows to rearrange the content into the right order. The title must be on the bottom

Section 4.3: Multiple Slides with Similar Content

If you have multiple slides with similar content, you need to add a piece of text indicating that the subject will show up over multiple slides. This is helpful for students with screen readers because the screen reader will read the title of slide, but the reader wont know if the slide has changed. It is recommended to have the name of your title in the slide, then Part 1 or Part 2 or whatever number is needed.

This slide lacks the indicator needed for a screen reader to inform the reader that there are slides that cover the same topic with more information.

Our slide shows (Part 1 of 3) in the title. This shows the reader that the title will be used again, and the themes will be the same, but there will be more content to learn in the next couple of slides.