MS Excel Chapter 9: Macros


Section 9.1: Rules for Creating Accessible Macros

Rule 1: Each macro must have a meaningful name that matches its function.

Rule 2: Each macro must have a clear and complete description of what it does.

Rule 3: A keyboard shortcut must be assigned to each macro.

Instructions to adding a keyboard shortcut.

  1. Go to the Developer Tab.

    Developer Tab in Microsoft Excel.
  2. In the Code section, click Record Macro.

    Record Macro button in Microsoft Excel.
  3. In the Record Macro box, create a name for your macro that is meaningful to what your macro does. In the Shortcut Key, type in the key you want to activate the macro. In Store Macro in: Choose this workbook or your designated workbook. In description, explain what your macro does.

  4. Click OK.

Rule 4: The keyboard shortcut or “hot keys” assigned to a macro must not be the same as an existing short cut.

CTRL C is already used in Excel as a hot key for copying. This cannot be used for another function.

CTRL R is not used for anything in Excel, so it is safe to use for a macro.

Rule 5: Users must be alerted that macros are being used in a document. They should know how many of them there are, the name, description, and hotkey of each macro.