Creating Accessible Emails in Google Mail


Be careful of using images in email as the sole means of conveying information. If the use of images is necessary, alternative text should also be provided to convey the information found in the image. Unfortunately Google Mail does not have a built in mechanism to add alternative text to an image. You can add alt text by following these steps:

  1. Create a new Document in Google Docs

  2. Insert the image you want to use

  3. Right-click the image and select “Alt Text”

  4. Enter the descriptive text and click OK

  5. Copy the image from Google Docs

  6. Paste the image into your Google Mail message


When including links in an email using the link URL or descriptive text is a better choice than using generic phrases such as “Click Here.”

Text and background

Google Mail has four text sizes, Small, Normal, Large, and Huge. Avoid using Small as that can be difficult to read. Additionally keeping the default black text on a white background, or other higher contrast combinations, should be used for better readability. Use bold or underline to denote emphasis rather than using different color text.