SUNY Managed Print Initiative Roll-out FAQ

1 What is the SUNY Managed Print Initiative?
2 What are the goals of the SUNY Managed Print Initiative?
3 Why is SUNY Fredonia participating in the SUNY Managed Print Initiative?
4 When is SUNY Fredonia implementing the SUNY Managed Print Initiative?
5 What is SUNY Fredonia calling their rollout of the SUNY Managed Print Initiative?
6 How will the SUNY Managed Print Initiative impact faculty, staff, and students?
7 What are the recommended sustainable printing practices?
8 What if my department purchased the printer or multifunctional device?
9 How do I purchase a printer or multifunctional device under the new SUNY Managed Print Initiative?
10 What are the new SUNY approved printers and multifunctional devices that IT will be implementing into the environment?
11 How do the new printers work?
12 Where are the devices located?
13 Who may use the devices?
14 How will toner and supplies be replenished?
15 What if my printer jams or is displaying an error message?
16 Is there a print quota?
17 Can I print from a personal device?
18 Are these color printers?
19 How do I know what shared networked printer or multifunctional device I am assigned to use?
20 How do I physically access the shared networked printer or multifunctional device in my area?
21 What if I need to print sensitive documents?
22 Can exceptions be granted for this procedure?
23 What can faculty do to help with the SUNY Managed Print Initiative?
24 How is academic and student printing addressed in the SUNY Managed Print Initiative?
25 Why is accessibility an important part of the SUNY Managed Print Initiative?
26 What are some best practices related to the use of digital documents?
27 When might printing be necessary?
28 What’s my print quota - and how do I get more?
29 Can I keep my desktop printer?
30 How do I turn in my locally attached Printer that is no longer permitted to be used on-campus?

What is the SUNY Managed Print Initiative?

In 2019 SUNY conducted a comprehensive assessment of the campuses print landscape (print devices, print volume and type, and existing campus managed print contracts) which revealed that SUNY prints more than 50 million pages a month, and possesses more than 40,000 devices, of which approximately 50% are personal or desktop printers. The analysis, conducted by an independent print consultant (Pharos), also determined that SUNY spends approximately $50M per year on printing with color printing accounting for more than 50% of the cost. As a result of this assessment, SUNY established the System-wide Print Resource Use Policy – an initiative that seeks to reduce printing across all SUNY campuses.

What are the goals of the SUNY Managed Print Initiative?

The goals of the SUNY Management Print Initiative is to establish campus goals to reduce the amount of printing and number of printers, but also establish system-wide print defaults and standards; limit printing to items essential for academic instruction or required to perform and complete business needs; achieve sustainability goals to reduce the college’s paper, energy use and carbon footprint; deploy software to monitor usage by individual, application, department, and device; and have campuses centralize their print budgets. The goals are to reduce costs, increase operational efficiencies, and implement secure and sustainable printing practices. Check out the full SUNY Presentation.

Why is SUNY Fredonia participating in the SUNY Managed Print Initiative?

All SUNY campuses are required to participate in the SUNY Managed Print Initiative and demonstrate compliance with the System-wide Print Resource Use Policy.

When is SUNY Fredonia implementing the SUNY Managed Print Initiative?

As required, SUNY Fredonia began implementing the first phase of this initiative in 2021 when ITS collected data on printer usage and analyzed the print environment. Phase II began this fall with a pilot in Maytum Hall and Thompson Hall by replacing USB and old printers and transitioning to a new print management solution. This Phase II pilot will run through the end of January 2025.

In Phase III, beginning in February 2025, ITS will work with individual departments to establish a print management migration plan and training. The project is expected to be completed by the end of the 2025 calendar year. ITS will communicate with departments along the way to help ensure a smooth transition.

What is SUNY Fredonia calling their rollout of the SUNY Managed Print Initiative?

SUNY Fredonia is rolling out "FREDprint" in response to the SUNY Managed Print Initiative.

How will the SUNY Managed Print Initiative impact faculty, staff, and students?

What are the recommended sustainable printing practices?

What if my department purchased the printer or multifunctional device?

How do I purchase a printer or multifunctional device under the new SUNY Managed Print Initiative?

What are the new SUNY approved printers and multifunctional devices that IT will be implementing into the environment?

How do the new printers work?

Where are the devices located?

Who may use the devices?

How will toner and supplies be replenished?

What if my printer jams or is displaying an error message?

Is there a print quota?

Can I print from a personal device?

Are these color printers?

How do I know what shared networked printer or multifunctional device I am assigned to use?

How do I physically access the shared networked printer or multifunctional device in my area?

What if I need to print sensitive documents?

Can exceptions be granted for this procedure?

What can faculty do to help with the SUNY Managed Print Initiative?

How is academic and student printing addressed in the SUNY Managed Print Initiative?

Why is accessibility an important part of the SUNY Managed Print Initiative?

What are some best practices related to the use of digital documents?

When might printing be necessary?

What’s my print quota - and how do I get more?

Can I keep my desktop printer?

How do I turn in my locally attached Printer that is no longer permitted to be used on-campus?

IT will retrieve the locally attached printers and their related accessories (e.g. toner, maintenance kits, etc.) that are surrendered to the IT Service Center will be evaluated to be potentially repurposed for networking in other areas across campus. All printers that are at the end of their effective life-cycle will be decommissioned via the appropriate Property Control disposal process. and be required to turn it into the IT Department with any remaining consumables.

Thank You for Your Support and Cooperation!

We appreciate your cooperation with this SUNY initiative that will save SUNY Fredonia money while improving our sustainability posture and preserving our shared natural resources (trees, water, CO2, electricity, and ink.)