Tagging Lists and Table of Contents

How do I create accessible lists and a table of contents in Adobe Acrobat?

 Instructions

Section 4.21: Lists

Lists are comprised of three or sometimes four tag types:

  • List: <L>

  • List Item: <LI>

  • List Body: <Lbody>

  • Label: <Lbl>

Each individual list item is contained in an <Lbody> tag, which is nested under the <LI> tag. All <LI> tags are then nested under the <L> parent tag. The <Lbl> tag is used for the bullet or number of each list item, and is nested under the <LI> tag. This tag is optional, but the other three are required. If you don't use the <Lbl> tag, then the bullet or number must be contained in the <Lbody> tag.

Acrobat does not differentiate between ordered and unordered lists (even if the original authoring software program does). Both types use the same tags in Acrobat.

  1. Click the Selection Tool.

    Selection Tool in Adobe Acrobat
  2. Highlight/select the number 1 in the first list item (just the number, not the rest of the list item).

    A list of favorite ice cream flavors with the number 1 highlighted.
  3. Open the Options Menu and select Create Tag from Selection.

    Options Menu in Adobe Acrobat.
  4. Select Label from the drop-down menu and click OK.

  5. Select the contents of the first list item (in this case, it's the word Chocolate).

  6. Open the Options Menu and select Create Tag from Selection.

  7. Select List Item Body from the drop-down menu and click OK.

  8. Right-click the Tags Root and select New Tag.

  9. Select List Item from the drop-down menu and click OK. This will create an empty List Item tag.

  10. Drag and drop the Label tag and the List body tag as children of the List Item tag.

  11. Repeat steps 2 through 10 for the rest of the items in the list.

  12. Right-click the Tags Root and select New Tag.

  13. Select List from the drop-down menu and click OK.

  14. Control + click to select all of the LI tags.

  15. Drag and drop them nested as children of the L tag (make sure they are in order)

Section 4.22: Table of Contents

Your table of contents will act as a link to the headings in the rest of the document. This is so we have shortcuts to all of the content in our document.

  1. Go to the Options Menu and click Find.

  2. The Find Element Dialog box will open. Change the Find dropdown menu to “Unmarked Links.” Then click Find. We are searching for links because we want the table of contents to give us a link to the contents page number.

  3. Your content will be highlighted in Pink Borders. Click Tag Element. Then keep clicking Tag Element until all of the Links are tagged. In your hierarchy, you will see Link - OBJR tags.

  4. Now go back to the Options Menu and create a Link Tag. Place each Link OBJR tag into their own Link Tag.

  5. Create a Paragraph tag, and highlight your first row of content in the Table of Contents. Then place your Link Tags inside of them.

  6. Go back to the Options Menu, click New Tag. Next, create a Table of Contents Item tag or <TOCI>. Then place each of your Paragraph tags inside the <TOCI> tags. Your hierarchy by now should look like this.

  7. Now highlight your chapter name. In this case, it is “Web Accessibility Principles.” Right click your Link tag and click “Create Tag from Selection.” This will place your content inside the link tag but it will be separate from the Link - OBJR. Repeat this process for the rest of your contents.

  8. Go to the Options Menu to create a Table of Contents Tag or TOC. Place it at the top of your hierarchy and place your Table of Contents Items Tags inside it.

  9. Go to the Options Menu and create a Heading 1 tag. Place it at the top of your hierarchy and place your TOC tag inside it. Highlight your Table of Contents Title and place it inside the H1 tag. Your final hierarchy has been established and should look like this.