What are the best printing sustainability practices?
- Power Saving Settings
- Keep the printer off or in energy/power save mode.
- This helps to reduce energy consumption.
- Only Print When Necessary
- If you can share a document electronically, it can help save paper and toner/ink.
- Ask yourself if the document is really necessary.
- Print Double Sided
- The printer should have this setting by default, but it helps to check before pressing print to make sure.
- Adjust Fonts/Margins
- Moving the margins out or reducing the font size can save on paper.
- Reuse Paper
- If you cut up paper that is no longer needed into smaller strips, you can sometimes use one side for taking messages.
- You can also use recycled paper or "tree-free" paper for personal printers.
- Print in Monochrome
- There are times when the job is in color, but printing in color is not necessary. If the job can be printed in monochrome/black and white then it could help save on printing resources.
What are the best printing security practices?
- Make sure to have an administrator password that is different from the default.
- Turn off job storage or make sure that the stored jobs are encrypted.
- If it is networked, make sure that the network is protected.
- Disable unneeded management protocols (IPP, IPPS, Bonjour, LPD, etc.)
- Complete firmware upgrades regularly
- If possible, use a PIN when printing to help keep a log of who is printing.
- Make sure that the printer is physically secure and not in a place that someone can access it easily.
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