Vendor Selection


Document TitleVendor Selection
Document Type
  • Bylaws
  • Policy Document
  • Procedures
  • Guidelines
  • Form
Office/UnitPurchasing Department
Document Owner
Contact Information
Office Name Phone Email

Policy Number

Purchasing Department Policy No. 401

Approval Date

January 2003

Approved by
Effective Date

January 2003

Review Date/Schedule
Revision History

ORIGINAL: January 2003
LAST REVISED: January 2014 & January 2016
REVISION DATE: August 2016


I. Purpose

The purpose of this policy is to define a procedure for vendor selection.

II. Procedure

We are required by New York State Law to purchase from Preferred Sources whenever possible. Items include office furniture such as desks, chairs, filing cabinets, office supplies, signs and many other items.
Please consult Policy #402 which lists Preferred Sources and available commodities. Every effort should be made to purchase from Preferred Sources such as:

Preferred source vendors where cost, quality, and delivery terms meet the needs of the campus. For more information, please contact the Purchasing Department at extension 3438.

III. Source

Utilization of NYS Preferred Sources Document Number 7565 (July 26, 2016)


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