Change Notices

Change Notices

Purchasing Department

Purchasing Department Policy No. 205

January 2003

January 2003

ORIGINAL: January 2003
LAST REVISED: December 2014
REVISION DATE: January 2016

I. Purpose

The purpose of this policy is to define a procedure for change notices.

II. Procedure

Occasionally, when a purchase order is received by the vendor, discrepancies may be discovered in unit price, description, catalog numbers or availability.

Any changes to a purchase order must be documented by memo and sent to the Purchasing Department via email to purchasing.office@fredonia.edu .

Any increase above $100.00 to the encumbered amount requires an updated quote, signature(s) of authorized individual(s) along with justification of change.